LIST NO. 1
TENDERERS SHOULD FURNISH SPECIFIC ANSWERS TO ALL THE QUESTIONS GIVEN BELOW. TENDERERS MAY PLEASE NOTE THAT IF THE ANSWER SO FURNISHED ARE NOT CLEAR AND/OR ARE EVASIVE, THE TENDER WILL BE LIABLE TO BE IGNORED
1. Tender No…………………………… Due for opening on……………..
2. Offer is open for acceptance till………………
3. Whether the stores offered fully conform to the technical particulars and Specification/Drawings, specified by the Purchaser
4. Brand of store offered.
5. Name and address of manufacturer.
6. Station of manufacture
7. Please confirm that you have offered packing as per tender enquiry requirements. If not indicate deviations.
8. Gross weight of Consignment
Net weight of each item
9. What is your permanent Income Tax A/C No.?
10. Confirm whether you have attached your latest/current ITCC or photo copy thereof.
11. Status
(a) Indicate whether you are LSD or SSI.
(b) Are you registered with DGS&D for the item quoted? If so, indicate whether there is any monetary limit on registration.
(c) If you are a small scale unit registered with NSIC under Single Point Registration Scheme, whether there is any monetary limit.
(d) In case the item in the tender is to be as per Defence Specification, state whether your registration with DGS&D or NSIC under Single Point covers the Defence Specification.
(e) In case you are registered with NSIC under Single Point Registration Scheme for the item quoted, confirm whether you have attached a photo copy of the registration certificate indicating the items for which you are registered.
12. (a) If you are not registered either with NSIC or with DGS&D, please state whether you are registered with Directorate of industries of State Government concerned.
(b) If so, confirm whether you have attached a copy of the certificate issued by Director of Industry.
13. Please indicate:-
Name & Full address of your Banker
14. Please furnish details of Equipment Quality Control in the prescribed proforma [(Appendix D of DGS&D-230) ( to be given by firms not registered with DGS&D/NSIC under the Single Point Registration Scheme)]
15. Please furnish your performance statement in the prescribed form (Appendix C of DGS&D-230)
16. Please state whether you have submitted the Tender Sample (if called for in the Tender Enquiry). If so on what date. Please also state if you have remitted Testing Fee and if so on what date.
17. Please state whether you agree to submit advance sample, if called upon to do so within the specified period of 21 days.
18. Please indicate guaranteed date by which date delivery can be completed. Also indicate monthly rate of Supplies and also time required for commencement of Supplies from the date of receipt of formal order/approval of advance sample.
19. Business name and Constitution of the firm is the firm registered under:-
(i) The Indian Companies Act, 1956
(ii) The Indian Partnership Act, 1932
(iii) Any Act, if not, who are the owners?
(Please give full names and address)
20. Whether the tendering firm is/are:-
(i) Manufacturer
(ii) Manufacturer’s authorized Agents
(iii) Holders in stock of the stores tendered for
N.B. : If manufacturer’s agents, please enclose with tender the copy of manufacturer’s authorization.
21. If stores offered are manufactured in India, please state whether all the raw materials, components etc. used in their manufacture are also produced in India. If not give details of materials, Components etc. that are imported and their break up of the indigenous and Imported components together with their value and proportion it bears to the total value of the store should also be given.
22. State whether Raw Materials are held in stock sufficient for the manufacture of the stores.
23. Please indicate the stocks in hand at present time:
(i) Held by you against this enquiry.
(ii) Held by M/s…………………………… over which you have secured an option.
24. Do you agree to sole arbitration by an Officer in the Min. of Law to be appointed as arbitrator by the Director General of Supplies & Disposals as provided in clause 24 of the General Conditions of Contract Form DGS&D-68(Revised) (Your acceptance or non-acceptance of this clause will not influence the decision of the tender. It should, however, be noted that an omission to answer the above question will be deemed as an acceptance of the clause).
25. Please state whether the transit insurance clause as in clause 20 of DGS&D-230 is acceptable to you.
26. Please state whether the inspection clause is acceptable to you.
27. For Partnership firms state whether they are registered or not registered under Indian Partnership Act, 1932. Should the answer to this question by a Partnership firm be in the affirmative, please state further:-
(a) Whether by the partnership agreement, authority to refer disputes concerning the business of the partnership to arbitration has been conferred on the partner who has signed the tender.
(b) If the answer to (a) is in the negative, whether there is any general power of attorney executed by all the partners of the firm authorizing the partner who has signed the tender to refer dispute concerning business of the partnership to arbitration.
(c) If the answer to either (a) or (b) is in the affirmative have you already furnished a copy of either the partnership agreement or the general power of attorney as the case may be to DGS&D? Please quote the reference to the communication
N.B. (1) If a copy of neither the partnership agreement nor the general power of attorney has previously been furnished to the DGS&D please attach to the tender a copy of either document on which reliance is placed for authority of partners or the partner signing the tender to refer disputes to arbitration. The copy should be admitted by affidavit on a properly stamped paper by all the partners.
(2) Where authority to refer disputes to arbitration has not been given to the partner signing the tender the tenders must be signed by every partner of the firm.
28. Here state specifically:-
(i) Whether the price tendered by you is to the best of your knowledge and belief, not more than the price usually charged by you for stores of same nature/class or description to any private purchaser either foreign or as well as Govt. purchaser. If not state the reasons thereof, if any, also indicate the margin of difference.
(ii) In respect of indigenous items for which there is a controlled price fixed by law, the price quoted shall not be higher than the controlled price, and if the price quoted exceeds the Controlled price the reasons thereof should be stated.
29. Are you:-
(i) Holding valid Industrial Licence(s) Registration Certificate under the Industrial Development and Regulation Act, 1981. If so, please give particulars of Industrial Income Registration Certificate.
(ii) Exempted from the licencing provision of the Act, for the manufacture of item quoted against this tender. If so, please quote relevant orders and explain your position.
(iii) Whether you possess the requisite licence for manufacture of the stores and/or for the procurement of raw materials belonging to any controlled category required for the manufacture of the store? In the absence of any reply it would be assumed that no licence is required for the purpose of raw materials and/or that you possess the required licence.
30. State whether business dealings with you have been banned by Min./Deptt. of Supply?
31. Please confirm that you have read all the instructions carefully and have complied with accordingly.
Signature of Witness Signature of Tenderer
Full name & address of witness in 1. Full name and address of the person
Block letters. Signing (in Block Letters)
2. Whether signing as Proprietor/ Partner/Constituted Attorney/ duly authorized by the Company.