1)      Copy of valid agreement between the Indian Agent and the foreign principal duly signed by both the parties and attested by a Notary Public. Agreement should invariably include the following: -

a)   Date of appointment of the sole/exclusive agent:

b)    Date upto which appointment is valid.

c)    Percentage of Agency Commission:

d)    Authority to commit and sign on behalf of the foreign Principal:

e)      Agency Commission payment in Rupee only

f)        Area/Place for which the agreement is valid:

      g)      Stores/Items included in the agreement.

h)    Certificate of the Foreign Principal for adequacy of the after sales service facilities of the Indian Agent for their stores and also for their back up support towards supply of spares.

 2)      An undertaking to the effect that Agency Commission from Indian Purchasing Organisation shall be accepted in rupees only.  Where the Agency Commission is payable directly by the Foreign Principals, such commission shall be received through inward FEE remittances through banking channels and disbursed to the Indian Agents in Rupees (on  firms letter head only duly signed with seal).

 3)      Documentary Proof of the status of the firm.

       a)    For limited companies:

 i)    Copy of Memorandum and Articles of association duly notarized.

 ii)    Copy of Certificate of incorporation, authenticated by Notary Public.

 iii)    General Power of Attorney in respect of officer if any

b)             PARTNERSHIP FIRMS.

i)     Copy of Partnership deed duly authenticated by notary public

ii)    Power of Attorney in respect of partner, if any duly notarized.

iii)   Certified copy of Entry Form ‘A’ from the Registrar of firms, duly notarized.

4)      Copy of current and Valid Income Tax Clearance certificate duly notarized on the last page.

 5)      Copy of latest Balance Sheet/Annual Report duly notarized.

6)      Affidavit of banning on non-judicial stamp paper of Rs 5/- duly notarized. (Sample enclosed at Annexure-3A).

7)      Performance against orders placed by DGS&D /Central Govt. Deptt./State Govt. Deptt. Public Sector undertakings, if any.

8)      Application form fee coupon of  Rs.100/- or Indian Postal Order for Rs.100/- payable to  DGS&D, New Delhi in lieu of application form fee alongwith processing fee Rs.5000 /- in form of  Demand Draft payable to DGS&D, New Delhi. For    additional items full registration charges will be leviable. (No application form-fee charges will be applicable if the application form is downloaded from the website) 

9)   If office premises is on rent, please enclose rent receipt and lease deed duly notarized.

10)   Copy of Power of Attorney duly notarized where applicable.

11)   Catalogue of stores printed abroad duly marked item Number as per application.

12)   Processing fee will be valid for six months from date of receipt of application.

NOTES BELOW:

A) Separate applications shall be submitted in respect of each foreign principal.

 B) Full and unambiguous reply to each querry must be given or else, the application may
      not be processed at all.

 C) Wherever necessary, extra sheets can be attached and mention of the same may be made
      against the appropriate column of the application.

 D) The authorized signatory should authenticate all documents in the Application Form by
      signing (with seal of the firm) every page of the Application Form as well as each page
      of all the annexure/enclosures including the Catalogues on every leaf.

Note:             In appendix ‘A’ regarding status of firm, relevant page only needs to be signed.

Complete application form along with all documents may submit to Director (Registration), Directorate General of Supplies & Disposals, Jeevan Tara Bldg., 5, Sansad Marg, New Delhi 110001. Phone/No (011) 23360653/ DIRECT PBEX No. 23360437 & 23360537 Extn.344, 391/385.

The application form is also accepted through E-Mail. Our E-Mail address is register@dgsd.nic.in. and physically all documents may be sent to DGS&D, New Delhi on above address by Speed Post.

(Enlistment)