By Speed Post
No.
14/ 2 /2011-General
Government
of
Ministry
of Commerce and Industry
Department
of Commerce
Supply
Division
Nirman
Bhavan, New Delhi-110011,
Dated,
To
As per List
Subject: Comprehensive Annual Maintenance Contract(CAMC)
for computers and
related items of
the Department of Commerce,
Supply Division.
Sir/Madam,
I am directed to invite herewith quotation for awarding of Comprehensive Maintenance Contract in respect of computers/ printers UPS etc.(as per the Annexure I enclosed) in Supply Division for a period of
one year with effect from the date as will be
communicated later by this Department. The technical and
financial terms and conditions of the AMC shall be as
follows:
(A) Technical
The firm should:
(i) Be
a registered one under Companys Act and should have an
experience of at least two years in the field of maintenance of computers and
accessories;
(ii) Be registered with Sales /Service Tax
Department, Government of Delhi;
(iii) Produce
a certificate of
work done In
at least 3 Government / Departments
/ Undertakings;
(iv) Have the capability of maintaining reputed
computer brands like HP, HCL, Wipro etc.;
(v) If the firm meets all the
above technical requirements, they may apply in the proforma placed at
Annexure-I, in sealed cover.
(B) Financial
1. The rates may be quoted
on comprehensive basis for the computers, printers, scanners and UPSs in the
proforma placed at Annexure-I in sealed cover. The Contract shall be on a
comprehensive maintenance service basis and the Department
shall make no extra payment for any general wear and tear/spare parts etc.(except in case of damage occurred to the part on
account of mishandling etc.) During the currency of
the contract period it will be the responsibility of
the Company to keep the equipment in perfect working order.
...2/-
-2-
2. The other terms and conditions governing
the CAMC shall be as follows:
(i) The contractor has to provide services
in Nirman Bhavan,
(ii) The contract
shall cover both preventive
as well as
corrective maintenance of all IT equipments on all the working days (and holidays as and when required as specified in this contract conditions). The
maintenance (both preventive and well as corrective) shall
cover services for rectification of fault, if any,
and replacement/repairs of specified component;
(iii) The existing list
of Computers, Printers, UPS & Scanner which are to be brought under
AMC is enclosed at Annexure 1. The system may undergo minor changes due to
shifting of various equipments, additions or deletions at the time of signing
of contract or during the currency of the contract. For
any such alterations, intimation shall be
given to the contractor and if any new addition
is not maintained through warranty clause but through AMC, charges for
maintenance shall be payable to the contractor on quarterly basis for actual period of service
rendered at the rates agreed upon. A list of such items likely to be placed under CAMC for a specified period has
also been indicated separately at
Annexure II. Similarly the deletion shall also be intimated to the contractor and charges shall be deducted for the
purpose of payment to contractor;
(iv) The contractor
shall have to depute at least one well qualified engineer having a minimum experience of three years with a recognized degree in
the field of software and hardware maintenance on full time
basis for the service of the systems(inclusive of engineer
for anti-virus treatment). The service engineer will sign the attendance
register at 0900 Hrs. on working days and be available upto 1800 Hrs in the
evening;
(v) The services of the
engineer of the contractor may be required on non-working days or beyond office
hours on working days on some occasions to meet emergency situation. The
contractor shall ensure that on such occasion also the personnel are deputed;
(vi) The requirement of
keeping a minimum one service engineer will be mandatory. A penalty will also be levied for posting less than stipulated staff on any day to be worked out on pro rata basis by dividing the value of
AMC by 365 days for each day of absence. The deputed/resident
engineer should not be changed frequently so as to avoid disruption in services;
(vii) The contract will be
valid for a period of one year and the period of AMC will be informed after
finalisation of the contract. The rates quoted will remain in force for the
full period of the contract;
(viii) No demands for
revision of rate on any account shall be entertained during the
contract period. It will be open to the Department of Commerce, Supply Division to extend the term of agreement on
the same terms and conditions for a further period of one year, if necessary;
...3/-
-3-
(ix) The contractor will prepare separate log books for each of the
machine
to be taken under the AMC and Preventive maintenance with virus detection and
special cleaning of the monitor, Printer, Key Board, mouse etc. from outside with liquid cleaner and inside will be
carried out on quarterly basis.
Removal of virus and patch management shall be a mandatory part of the contract.
Contractor will position a competent
qualified software engineer who shall be
required to update anti-virus scanning software/monitor on a regular
interval at least once in a month on preventive maintenance basis and even more frequently, if required on case to case
basis. A preventive Maintenance Report from user would be submitted to General
Section of the Division. The quarterly
payment will strictly be made on the basis of satisfactory report from the
user.
(x)
Penalty clause will operate for complaints, which are not attended within the stipulated time, as indicated in Annexure III . As far as
possible, the repairs would be carried out on-site itself In
case the equipment is taken to the workshop the contractor will have
to provide standby equipment, if he expects the
repair to take more than the specified period. In such case penal clause will not operate provided the original
equipment is returned within period of 7
working days from the date of
breakdown;
(xi) In case of
non-availability of drivers of the machine(branded one like HP, HCL, Wipro etc.) the contractor has to arrange from his own
resources;
(xii) In case the requisite
parts are not available, the same should be replaced with the
parts of higher specifications compatible with the system have to be
installed;
(xiii) The necessary support for maintaining virus free computer environment in the department and help in upgrading the software/virus detection
mechanism would be provided by the contractor;
(xiv) The engineer will not
change the setting of any computer without seeking the prior
permission of the Department;
(xv) It may also be noted
that in case of contracted firm backing out in midstream
without any explicit consent of this Department, the firm will be liable to
recovery at higher rates , vis-a-vis those contracted with, which may have been
incurred by this Department on maintenance of machines for the balance period of contract by alternative means;
(xvi) No advance payment would
be made in any case. The payments towards
Comprehensive Maintenance Contract shall be made in four installments each at the end of three months/each quarter on production
of satisfactory report i.e. on completion of satisfactory
performance;
(xvii) The computer and
peripherals( to be placed under CAMC) may be inspected by the qualified
tenderer. The non-functional items and the items required for repair may be pointed out to this office within 15 days of commencement
of CAMC;
....4/-
-4-
(xviii) The contract is comprehensive and covers free replacement of all defective parts, except consumables like printer heads, ribbons,
cartridges, plastic competents & batteries; and
(xix) The Contractor shall not
further sublet the CAMC under any circumstances to a third
party/sub-contractor for the maintenance;
3. The successful firm will be required to deposit 10% of contracted amount( inclusive
of service tax)
with the PAO,
Department Commerce(Supply Division) as performance
guarantee within 10 days of the award of the contract..
4. Interested
firms may submit their quotations in a sealed envelope super scribed as
"Quotations for Comprehensive Annual Maintenance Contract for Computer Hardware" and addressed to the
Under Secretary(General), Department of
Commerce, Supply Division,
Room No.227-C, Nirman Bhavan,
5. Quotations
received out of sealed cover or without quoting rates in the specified proforma
will not be accepted.
6. The rates quoted should be net and no
discount, free services/offers quoted in the quotation will be considered.
Yours faithfully,
(Rajeev Sharma)
Under Secretary to the Government of
Tele:23062805
Annexure I
List Items to be placed under CAMC for a period of one year
Personal Computers
|
MAKE |
MODEL/SPEC |
QUANTITY |
Rate per unit |
AMOUNT |
|
HP |
Pentium D CRT 17 |
2 |
|
|
|
HP |
Pentium Dual Core TFT 17 Monitor |
3 |
|
|
|
HP |
Pentium Dual Core |
5 |
|
|
|
HCL |
Pentium IV CRT Monitor |
3 |
|
|
|
BPL |
Pentium IV CRT Monitor |
2 |
|
|
|
Wipro |
Pentium IV CRT Monitor |
1 |
|
- |
|
|
16 |
Total |
|
|
Printers
|
MAKE |
MODEL/SPEC |
QUANTITY |
Rate per unit |
AMOUNT |
|
HP P 1007 |
Laser Jet P 1007 |
14 |
|
|
|
HP |
Desk
Jet 695 |
2 |
|
|
|
HP |
Desk
Jet 610 |
2 |
|
|
|
HP |
Desk
Jet2668 |
2 |
|
|
|
HP |
D
2460 |
5 |
|
|
|
HP |
D
J 1360 |
2 |
|
|
|
HP |
Desk
Jet 5784 |
2 |
|
|
|
Wipro |
Dot
Matrix HQ
1070 + DX |
1 |
|
|
|
|
30 |
Total |
|
|
UPS
|
MAKE |
MODEL/SPEC |
QUANTITY |
Rate per unit |
AMOUNT |
|
Luminous |
500/600 VA |
12 |
|
|
|
APC |
500/600 VA |
4 |
|
|
|
True Power |
500/600 VA |
4 |
|
|
|
Alpha |
500/600 VA |
2 |
|
|
|
Uniline |
500/600 VA |
5 |
|
|
|
Guard |
500/600 VA |
1 |
|
|
|
Elnova |
500/600 VA |
2 |
|
|
|
|
30 |
Total |
|
|
ITEM: SCANNER
|
MAKE |
MODEL/SPEC |
QUANTITY |
Rate per unit |
AMOUNT |
|
HP |
Scan]et G 2410 |
1 |
|
- |
Annexure II
New Items to be
placed under CAMC for limited period
|
Description of the Item |
Qty. |
Rate per unit per annum |
date of placing the item under current CAMC |
Amount |
|
(i) |
(ii) |
(iii) |
(iv) |
(v) |
|
HP Dual Core Desk Top Computers 17" TFT |
2 |
|
July, 2011, 9 Monnths |
|
|
HP Laser Jet Printers p1007 |
2 |
|
July, 2011, 9 Months |
|
|
|
4 |
|
Total |
|
Annexure III
PENALTY CLAUSE
|
SI. No.. |
Description |
Maximum Free
perioc for Breakdown (includes
software problems) |
Rate of penalty Beyond Free period |
|
1. |
Personal Computer |
5 days |
RS.200
per working day/per computer* |
|
2. |
Printers |
5 days |
RS.300/-
per working day/per printer* |
|
3. |
UPS |
5 days |
Rs. IOO/-
per working days/per UPS* |
|
4. |
Scanner |
5 days |
RS.IOO/-
per working days/per scanner". |
* Stand by item should be provided in
good working condition of equivalent of better
configuration and if the item is unrepairable then
replacement should be done within 30 days.
DIRECTORATE OF LOGISTICS
Customs & Central Excise
4th Floor, Lok Nayak Bhawan, Khan Market,
Phone: 011 24693529 : Fax: 011 24697497, 24636148
INVITATION FOR EXPRESSION OF INTEREST
Directorate
of Logistics,
2 Carat
Meters should be capable of determining the actual content of gold and silver
utilizing non destructure methods.
3. Parties
interested in supplying Carat Meters may submit the following information about
their systems:
(i)
Technology/principle
on which the system works;
(ii)
Complete details of the technical features;
capability to determine elemental composition of all gold, silver and platinum
group metals/ alloys;
(iii) No.
of systems supplied globally till date and their place of installation;
(iv) ISO
9001 or any similar certifications;
(v) Arrangements
for providing after sales support in
(vi) Budgetary
quote for the system in Indian currency;
(vii) Brochures
/ Technical literature of the product;
(viii) Particulars
of supplier / manufacturer including turnover and profit for last 5 years;
(ix) Any
other information considered relevant.
4. Expression
of Interest should reach the undersigned within 10 days from the date of
publication of this notice.
COMMISSIONER
Government
of
Ministry
of Finance, Department of Revenue
Central
Board of Excise and Customs
Directorate of Logistics
4th
Floor, A Wing, Lok Nayak Bhawan,
Khan
Market,
Phone:
011 24693529 Fax: 011 24697497
Directorate of Logistics,
2. Parties interested in supplying such
scanners may submit the following information about the systems:
(i) Complete details of the technical features
like penetration, resolution, radiation safety compliance, image enhancement
facilities, speed/hr, throughput, operating software, general life of the
system & energy generator, power supply requirements and exclusion zone.
(ii) Number of systems supplied globally till
date and their place of installation.
(iii) ISO 9001 or any similar certifications
& type approval from the Atomic Energy Regulatory Board (AERB).
(iv) Arrangements for providing after sales
support, comprehensive annual maintenance in
(v)
Budgetary
quote for the system in Indian currency.
(vi)
Brochures/Technical
literature of the product.
(vii)
Particulars
of supplier/manufacturer including turnover and profit for last 5 years.
(viii)
Any other
information considered relevant.
3.
Above information may please be
supplied so as to reach Commissioner, Directorate of Logistics through Post,
Courier, Delivery in person within 10 days from the date of publication of this
notice. EOIs received thereafter will not be considered. EOIs received through
fax or email shall not be accepted.
COMMISSIONER
Directorate of Logistics
Government
of
Ministry
of Finance, Department of Revenue
Central
Board of Excise and Customs
Directorate of Logistics
4th
Floor, A Wing, Lok Nayak Bhawan,
Khan
Market,
Phone:
011 24693529 Fax: 011 24697497
1. The Directorate
of Logistics, Customs & Central Excise,
2. Expressions of Interest are invited for supply of drive through
X-ray based cargo container scanning systems.
3. The detailed specifications can be downloaded from www.cbec.gov.in or obtained from Additional
Commissioner, Directorate of Logistics, Customs & Central Excise, 4th
Floor, A - Wing, Lok Nayak Bhavan, Khan Market, New Delhi.
4. Expression of Interest should reach the undersigned within 10
days from the date of publication of this notice.
COMMISSIONER
Directorate of Logistics
.
F.No.17/1/2010-General
Government
of
Ministry of Commerce and Industry
Department of Commerce
Supply Division
####
Nirman Bhavan, New Delhi-110108,
Dated, the 11th Janaury, 2011.
Tender
Notice
Subject: Purchase of a Passenger Three wheeler.
This Departments intends to purchase a Passenger Three Wheeler having room for 3 passenger plus one driver(3+1). The engine of the vehicle should preferably be of 150 to 200cc capacity and capable of running on CNG as well as on petrol. The vehicle should conform to the latest pollutions emission norms.
2. The interested firms should submit their quotations clearly indicating the price and condition in which the vehicle will be delivered viz.finished or semifinished. The need for further fabrication of the body of the vehicle should also be clearly stated.
3. The complete literature relating to the vehicle, preferably in printed form, may also be furnished.
4. The quotations should reach this
office before
Under Secretary(General)
Supply Division,
Departemnt of Commerce
Room No.227C Wing, Nirman Bhavan,
(Rajeev Sharma)
Under
Secretary to the Government of
Tele: 23062805
To
As per list
.
Speed Post/Fax
No. WSB (Digital
Type)/ST-1/220/9218/07061/21
Government of
Directorate General of
Supplies & Disposals
Dated 12.10.2010
To
The Director General,
Commercial Intelligence &
Statistics,
FAX No. 033 2486
528
Sub: - Publication of Tender Notice in the Indian
Trade Journal.
Sir,
Kindly
arrange to publish the following Tender Notice in the next issue of the Indian
Trade Journal under the advice to this office.
Office of issue: Directorate General of Supplies
& Disposals
Structural Directorate
TENDER NOTICE
Important instructions to be noted
carefully by tenderers.
a) Sealed tenders on prescribed forms are invited in Two Bid Systems on behalf of the
purchaser named in the scheduled to invitation of tender.
b) E.M.D.
(Refundable) The Earnest Money of Rs.2, 00,000/- (Rupees Two Lakhs only) is
required to be deposited along with the tender. (For details, refer Annexure
enclosed with the Tender Enquiry).
c) Description of Stores, Unit, Quantity etc.
|
Item |
Quantity |
Destination
of stores |
Delivery
by |
Terms of
delivery |
|
Electronic Working
Standard Balance of capacities 50 kgs., 20 kgs., 2 kgs. and 200 gms. |
147 Nos. |
To Consignees in all over |
50% by March, 2011 and 50% by July, 2011 |
Free delivery at consignee site. |
Note: - Specification & drawing (Details may be seen in
the Tender set Annexure-A).
Contd
page 2/-
-2-
a) Price per
Tender Set : Rs.1000/-(Rupees Five
Hundred Only)
b) Time &
Date of Receipt of Tender by : 4:00 P.M. on 30.11.2010
c) Time &
Date of Opening of Tender at: 4:30
P.M. on 30.11.2010
d) Offer to be kept
valid upto : 30.03.2011
Note: - Intending
tenderers may obtain a copy of the letter of invitation to tender and tender
forms complete with the schedule and detailed specifications from the
DGS&D, New Delhi and its regional offices at Mumbai, Kolkata and Chennai
and its regional offices on all working days between 10 AM to 1.30 PM and 2.30
PM to 3 PM. Tender submitted in the
prescribed form duly completed i.e. DGS&D tender documents in original with
quotation and catalogue/drawing etc. in triplicate will only be considered.
PLEASE NOTE:-
1. Tender
documents are not transferable.
2. Tender
submitted in the prescribed tender forms affixing the tender fee coupon will
only be considered.
3. If
you are not registered with DGS&D/NSIC, ensure to furnish required Earnest
Money as indicated in the Tender Enquiry along with the tender.
4. Tender
documents are to be sent to the office of issue as given above.
5. The
tenderers should drop the tender/response to tender enquiry in tender box. If sent through post/courier, their response
to the tender enquiry should be addressed to:-
TENDER RECEIPT CELL
DIRECTORATE GENERAL OF SUPPLIES
& DISPOSASLS
2ND FLOOR,
Yours faithfully,
(Sita Ram)
Section Officer
For Director General of Supplies & Disposals
Contd
.page 3/-
-3-
Copy to:-
1. Tender Sales
Section (A-10) 2nd Floor, DGS&D,
2. Director
of Supplies & Disposals, DGS&D, 5th Floor, New CGO
Building, New Marine Lines, Mumbai- 400020.
3. Director
of Supplies & Disposals, DGS&D, 4th Floor, Shastri Bhawan,
26, Haddows Road, Nungambakkam, Chennai-600006.
4. Director
of Supplies & Disposals, DGS&D, 6, Esplanade East, Kolkata-700069.
5. Director
(QA), DGS&D, 4/286,
6. Dy.
Director (QA), DGS&D, 481,
7. Dy
Director (QA), DGS&D, 60, Old Admn.
8. Director
(QA), DGS&D, 2nd floor, 3rd Block, Kendriya Sadan,
Sector-A,
9. Deputy
Director (QA), DGS&D, Room no. 312, 3rd Floor, A- Block,
Kendriya Sadan, Sector-10, Vidya Dhar Nagar, Jaipur-302001
10. Assistant
Director (QA), DGS&D, C- Block, CGO Complex, 2nd Floor, Seminary
Hills,
11. Deputy
Director (QA), DGS&D, Old ITO Bldg, Opp. GPO, A.B. Road, Indore 452001
12. Assistant
Director (QA), DGS&D, 1st Floor,
13. Director
(QA), DGS&D, 3RD Floor, Kendriya Sadan, D&F Wings, 17th
Main Road, Second Block, Koramangala, Bangalore-560034.
14. Assistant
Director (QA) (
15. CLO
(NSIC) 2 Set of T/E
16. Public
Relation Officer (PRO) and Notice Board
17. Publication
Cell
18. MIS
Cell
19. NIC
with a request to post the Tender Notice on website
20. Assistant
Director (Official Language), DGS&D, for providing Hindi version and also
in electronic form for placing the same on DGS&D for publicity.
21. Director
(Legal Metrology), Ministry of Consumer Affairs, Food and Public Distribution,
Department of Consumer Affairs, Krishi Bhawan, New Delhi-110011
22. UPC
M/s._________________________________
_____________________________________
_____________________________________
(Sita Ram)
Section Officer
For Director General of Supplies & Disposals
Speed Post/FAX
ST-1/WSB (Digital Type)/220/9218/07.05.2010/ 21
Ministry of Commerce & Industry
Department of Commerce (Supplies Division)
Directorate General of Supplies & Disposals
Dated 25.10.2010
To
The Director General,
Commercial Intelligence & Statistics,
Corrigendum
Ref: - This office Tender Enquiry No. ST-1/WSB (Digital Type)/220/9218/07.05.2010/ 21 dated 15.10.2010 opened on 30.11.2010 for the supply of Working Standard Balance (Digital Type).
The following amendments are hereby authorized in the first para, under heading General Specification (First page of TP).
The word monoblock appearing in first para, on first page of TP may be treated as deleted.
All other terms and conditions remain unchanged.
Yours faithfully,
(Rajesh Shah)
Section Officer
For Director General of Supplies & Disposals
Copy to
1. Cash Branch, DGS&D,
2. PRO
3. Notice Board
4. Regional Office of QA
5. M/s.___________________
_______________________
_______________________
ST-1/WSB (Digital Type)/220/9218/07.05.2010/ 21
Ministry of Commerce & Industry
Department of Commerce (Supplies Division)
Directorate General of Supplies & Disposals
Dated 27.10.2010
To
The Director General,
Commercial Intelligence & Statistics,
Corrigendum
Ref: - This office Tender Enquiry No. ST-1/WSB (Digital Type)/220/9218/07.05.2010/ 21 dated 15.10.2010 opened on 30.11.2010 for the supply of Working Standard Balance (Digital Type).
The following amendments are hereby authorized in the Tender Notice and Tender Enquiry:-
For : Cost of Tender Set Rs.1000 (Rupees Five Hundred Only)
Read: Cost of Tender Set Rs.1000 (Rupees One Thousand Only)
All other terms and conditions remain unchanged.
Yours faithfully,
(Rajesh Shah)
Section Officer
For Director General of Supplies & Disposals
Copy to
1. Tender Sales Section, A-10, DGS&D,
2. PRO
3. Notice Board
4. Regional Office of QA
5. M/s.___________________
_______________________
_______________________
.
Government of
Ministry of Commerce and Industry
Department of Commerce
Supply Division
CWing Nirman Bhavan, New Delhi-110108.
BID DOCUMENT
TENDER FOR
THE HOUSE-KEEPING WORK COMPRISING SWEEPING CLEANING AND
MAINTAINING GENERAL ORDERLINESS
in the O/o Department of Commerce
Supply Division.
Government of
Ministry of Commerce and Industry
Department of Commerce
Supply Division
CWing Nirman Bhavan, New Delhi-110108.
No.20/3/2009-General Dated the 28th June,2010
TENDER NOTICE
1. Sealed tenders on behalf of
the President of India, are invited under Two Bid System i.e. Qualifying Bid
and Financial Bid from registered, reputed, experienced and financially sound
Manpower Companies /Firms /Agencies for providing services of two un-skilled
manpower to do the housekeeping work comprising cleaning, sweeping and maintaining general orderliness in the office of Department of Commerce,
Supply Division for a period of two years which can be extended further for
another year on same terms and conditions.
2. Desirous
companies/firms/agency may obtain tender documents w.e.f.
3. Schedule
Date & time of issue
of Bid Document :
(Time 1030 hrs to 1700hrs.)
Last date & time for
receipt of tenders :
Date & Time for
opening of Qualifying bid : 12-07-
2010, Time 1530 hrs.
Date of opening of
Financial Bid
Place of opening the
Tenders : Room
No.227C Wing, Nirman Bhavan,
Supply
Division,
New
Delhi-110108
Validity of Tenders : 90
days from the date of
Opening of tenders.
4. The interested Companies/ Firms/ Agencies may put the tender document complete in all respects along with Earnest Money Deposit (EMD) of Rs. 5,000 ( Rs five thousand only)/- and other requisite documents upto 1500 hours on 12-07-2010 in the Tender Box kept in Office of Supply Division, Room No.224CWing, Nirman Bhavan, New Delhi. The tenders shall not be entertained after this deadline under any circumstances whatsoever.
5. Tender Evaluation: The technical bid submitted by the participants would be opened first. Financial bids of only those firms which are found technically eligible for the award of the contract will be opened. The firms submitting bids lower than the amount as required under the Minimum Wages Act, 1948 as applicable in the NCT of Delhi viz.Rs.11,660/-(inclusive of ST) for two workers for 22 days a month, would not be considered.
6. This office reserves the right to amend or withdraw any of the terms and conditions contained in the Tender Document or to reject any or all tenders without giving any notice or assigning any reason. The decision of the Joint Secretary, Department of Commerce, Supply Division, Govt of India, in this regard shall be final and binding on all.
7. The Bidder is expected to examine all instructions, terms and conditions in the Bid Documents. Failure to furnish all information and documents required as per the Bid Documents or submission of bids not substantially responsive to the Bid Documents in every respect will be at the Bidder's risk and shall result in rejection of the bid.
sd/-
(Rajeev Sharma)
Under Secretary to the
Government of
Deptt of Commerce, Supply Division
CWing, Nirman Bhavan,
New Delhi-110108.
Tele:23062805
SCOPE OF WORK
AND GENERAL INSTRUCTIONS FOR TENDERERS
1. The Office of Supply Division, Department of Commerce
located at CWing Nirman Bhavan,
2. The contract will be for two years presently. The period of the contract may be further extended for a period of 1 year after the completion of contract based on the requirement of this office for the above manpower at that time or may be curtailed / terminated before the contract period owing to deficiency in service or substandard quality of the manpower deployed by the selected Company / Firm /Agency. This office, however, reserves right to terminate this initial contract at any time after giving one week notice to the selected service providing Company / Firm / Agency.
3. This office has requirement for two unskilled manpower. The nature of service will require the following abilities.
A) SCOPE OF
WORK
a. Regular cleaning, sweeping and mopping of the office building/compound, dusting of furniture etc. so as to maintain general cleanliness and hygiene in office Cleaning of curtains, upholstery of sofas etc. should be done with vacuum cleaner to be arranged by the contractor once in a week. However, cleaning material will be provided by the Department.
b. Removal of cobwebs, cleaning of fans, tube lights, cleaning of doors and (windows and glass panes once in a week.
c. Collection of garbage and dump in allocated area daily.
d. Making arrangements for tea, coffee, water etc. during the meetings and routinely to the officers of Supply Division & other official visitors/representatives.
e. Any other miscellaneous type of work assigned by the officer-in-charge.
The manpower to be engaged
should not be below 18 years in age.
His / her antecedents should have been got verified by the agency from the local police authorities.
4. The interested Companies/Firms/Agencies may put the tender document complete in all respects along with Earnest Money Deposit (EMD) of Rs. 5,000 ( Rs five thousand only) in favour of Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division and other requisite documents upto 1500 hours on 12.07.2010 in the Tender Box kept in Office of Supply Division, Department of Commerce, Nirman Bhavan, New Delhi.
5. The various crucial dates relating to Tender for the housekeeping work comprising cleaning and maintanining general orderliness in Supply Dvision, Nirman Bhavan, New Delhi. are cited as under:
.
Date & time of issue
of Bid Document :
(Time 1030 hrs to 1700hrs.)
Last date & time for
receipt of tenders :
Date & Time for
opening of Qualifying Bid : 12-07-
2010, Time 1530 hrs.
Date & Time of opening
of Financial Bid
Place of opening the
Tenders : Room
No.227C Wing, Nirman Bhavan,
Supply
Division,
New
Delhi-110108
Validity of Tenders : 90
days from the date of
Opening of tenders.
Likely date for deployment of Attendants: August, 2010.
6. The tenders have been invited
under two bid system i.e. Qualifying Bid and Financial Bid. The
interested agencies are advised to submit two separate sealed envelopes
superscribing Qualifying
Bids for Tender for the Sanitation work comprising of cleaning and maintaining
general orderliness in the O/o Supply Division,
7. The Earnest Money Deposit (EMD) of Rs.5,000/-( Rs five thousand only) , refundable (without interest), should be necessarily accompanied with the Qualifying Bid of the agency in the form of Demand Draft / Pay Order from any of the Commercial Bank drawn in favour of Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division, New Delhi valid for a period of 90 days. Offer not accompanied by earnest money of the requisite amount or without proper validity will be summarily rejected.
8. The successful tenderer will have to deposit an amount of Rs. Rs.15,000/- (Rupees fifteen thousand only) as Performance Security Deposit at the time of placing the work order within 15 days of the receipt of the formal order. The performance security will be furnished in the form of the Account Payee Demand Draft or Bank Guarantee drawn in favour of The Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division payable at New Delhi, The performance security should remain valid for a period of 60 days beyond the date of completion of all the contractual obligations of the tenderer.
9. The proceeds of the performance security shall be payable to the Supply Division as compensation for any loss resulting from the contractors failure to complete its obligations under the contract.
10. The Performance Security deposit of the contractor shall be refunded after successful completion of the contract period provided there are no recoveries to be made arising out of poor quality of work, incomplete work and / or violation of any terms and conditions of the contract as stipulated in the bid document. Refund of SD is subject to full and final settlement of the final payment for the work contracted / executed under the contract. No interest will be paid to the contractor on the security deposit.
11. The tendering Companies / Firms / Agencies are required to enclose photocopies of the following documents (Duly attested by Gazetted Officers of the Government of India, along with the Qualifying Bid, failing which their bids shall be summarily/out rightly rejected and will not be considered any further :
a. Registration certificate with Labour Department
b. Copy of PAN / GIR card;
c. Copy of the IT return filed for the last two financial years;
d. Copies of EPF and ESI certificates;
e. Copy of the Service Tax registration certificate;
f. Certified extracts of the Bank Account containing transactions during last two years.
g. Work experience of similar work during the past 2 years.
12. The conditional bids shall not be considered and will be out rightly rejected in very first instance.
13. All entries in the tender form should be legible and filled clearly. If the space for furnishing information is insufficient, a separate sheet duly signed by the authorized signatory may be attached. No overwriting or cutting is permitted in the Financial Bid Form. In such cases, the tender shall be summarily rejected. However, the cuttings, if any, in the Technical Bid application must be signed by the person authorized to sign the tender bids.
14. The competent authority of
O/o Supply Division,
15. The bidder shall quote the Qualifying & financial bids as per the format enclosed at Annexure I & II.
TECHNICAL
REQUIREMENTS FOR THE TENDERING
COMPANY /
FIRM/AGENCY
1. The tendering manpower Company / Firm / Agency should fulfill the following technical specifications:
(a) The Registered Office or one
of the Branch Offices
of the manpower Company / Firm / Agency should be located in
(b) The manpower Company / Firm / Agency should be registered with the appropriate
Registration authority;
(c) The Company / Firm / Agency should have at least two years experience in providing manpower to Public Sector Companies / Banks or Government Departments etc;
(d) The Company / Firm / Agency should have its own Bank Account;
(e) The Company / Firm / Agency should be registered with Income Tax and Service Tax departments;
(f) The Company / Firm / Agency should be registered with appropriate authorities under
Employees Provident Fund and
TERMS AND CONDITIONS
General
1. The contracting firm / company/Agency should be registered with appropriate authorities.
2. The contract shall commence from August, 2010 and shall continue for a period of two years, unless it is curtailed or terminated by this office owing to deficiency of service, sub-standard quality of Attendants deployed, breach of contract, reduction or cessation of the requirements of work.
3. The contract shall automatically expire after two years from commencement of the contract unless extended further by this office.
4. The contract may be extended, on the same terms and conditions, for a further period of one year.
5. The contracting Company / Firm / Agency shall not be allowed to transfer, assign, pledge or sub-contract its rights and liabilities under this contract to any other agency without the prior written consent of this Department.
6. The contractor will be required to pay workers the minimum wages as prescribed under the Minimum Wages Act, 1948 as applicable in NCT of Delhi for un skilled workers engaged in the pertinent category of work . The contractor will maintain proper record as required under the Law/Acts.
8. The tenderer will be bound by the details furnished by him / her to this Department, while submitting the tender or at subsequent stage. In case, any of such documents furnished by him / her is found to be false at any stage, it would be deemed to be a breach of terms of contract making him / her liable for legal action besides termination of contract.
9. Financial bids of only those tenderer who are technically responsive shall be evaluated. This office reserves right to terminate the contract during this period after giving a weeks notice to the contracting agency.
10. Services shall be from
0800 to 1700 Hrs on Monday to Friday, with a lunch break.
11. The contracting Company / Firm shall furnish the following documents in respect of the individual Attendants who will be deployed by it in this Department before the commencement of work:
a. List of Attendants short listed by agency for deployment at the O/o Supply Division, Nirman Bhavan, New Delhi containing full details i.e. date of birth, marital status, address etc;
b. Bio-data of the persons.
12. In case, the person employed by the successful Company / Firm/Agency commits any act of omission / commission that amounts to misconduct /Indiscipline/ incompetence and security risks, the successful Company / Firm/Agency will be liable to take appropriate disciplinary action against such persons, including their removal from site of work, if required by this office within 2 days of being brought to their notice.
13. The tendering company shall provide identity cards to the personnel deployed in this office carrying the photograph of the personnel and personal information as to name, DOB, age and Identification mark etc.
14. The service provider shall ensure that any details of office, operational process, technical know-how and security arrangements, are not divulged or disclosed to any person by its personnel deployed in this office.
15. The service provider shall ensure proper conduct of his personnel in office premises, and enforce prohibition of consumption of alcoholic drinks, paan, smoking, loitering without work. Otherwise fine may be imposed on the service provider as deemed fit.
16. The person deployed shall be required to report for work at 0800 hrs. to General Section and would leave at 1700 hrs. In case, person deployed is absent on a particular day or comes late / leaves early on three occasions, one day wage shall be deducted. In case of repetition of such instances, the agency will be liable to take appropriate disciplinary action against such persons including their removal from site of work.
17. The selected agency shall immediately provide a substitute in the event of any person leaving the job due to his / her personal reasons. The delay by the Agency in providing a substitute beyond one working day shall attract liquidated damages @ Rs.200 per day (per such case) on the service providing agency, besides deduction in payment on pro-rata basis.
18. It will be the responsibilities of the service providing agencies to meet transportation, food, medical and any other requirements in respect of the persons deployed by it (Agency) in this office and this office will have no liabilities in this regard at any stage.
19. For all intents and purposes,
the service providing agency shall be the Employer within the meaning of
different Labour Legislations in respect of Attendants so employed and deployed
in this office. The persons deployed by the agency in this office shall not
have claims of any Master and Servant
relationship nor have any principal and agent relationship with or against O/o
Supply Division, Department of Commerce,
20. The service providing agency shall be solely responsible for the redressal of grievances / resolution of disputes relating to person deployed. This office shall, in no way, be responsible for settlement of such issues whatsoever. This office shall not be responsible for any damages, losses, claims, financial or other injury to any person deployed by service providing agency in the course of their performing the functions/duties, or for payment towards any compensation for which the service provider shall be fully responsible.
21. The persons deployed by the service providing agency shall not claim nor shall be entitled to pay, perks and other facilities admissible to casual, ad hoc, regular / confirmed employees of this office during the currency or after expiry of the contract.
22. In case of termination of this contract on its expiry or otherwise, the persons deployed by the service providing agency shall not be entitled to and will have no claim for any absorption nor for any relaxation for absorption in the regular / otherwise capacity in this office. Contractor should make it known the above to the manpower of the contractor.
23. The payment shall be made only to the contractor and on monthly lump sum basis as per actual service.
LEGAL
24. The successful bidder will be responsible for compliance of all statutory provisions relating to Minimum Wages, Provident Fund, and Employees State Insurance etc. in respect of the persons deployed by it in this office. The payment particulars of Service Tax, EPF, ESI etc of previous month may be submitted along with the current month bill.
25. The successful bidder shall also be liable for depositing all taxes, levies, Cess etc. on account of service rendered by it to Supply Division, Department of Commerce to concerned tax collection authorities from time to time as per extant rules and regulations on the matter.
26. The successful bidder shall maintain all statutory registers under the applicable Law. The agency shall produce the same, on demand, to the concerned authority of this office or any other authority under Law.
27. The Tax Deduction at Source (T.D.S.) shall be deducted as per the provisions of Income Tax Department, as amended from time to time and a certificate to this effect shall be provided to the agency by this office.
28. In case, the tendering agency fails to comply with any statutory / taxation liability under appropriate law, and as a result thereof this office is put to any loss / obligation, monitory or otherwise, This office will be entitled to get itself reimbursed out of the outstanding bills or the Performance Security Deposit of the agency, to the extent of the loss or obligation in monitory terms.
FINANCIAL
29. The Qualifying Bid should be accompanied with an Earnest Money Deposit (EMD), refundable, of Rs.5,000/- ( Rs five thousand only) in the form of Demand Draft / Pay Order drawn in favour of Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division, payable at New Delhi failing which the tender shall be rejected out rightly.
30. The EMD in respect of the agencies not successful in the bidding shall be returned to them without any interest. However, the E.M.D. in respect of the successful tenderer shall be adjusted towards the Performance Security Deposit. Further, if the agency fails to deploy manpower against the initial requirement within 15 days from date of placing the order the EMD/SD shall stand forfeited without giving any further notice.
31. Bids, offering rates which are lower than the minimum wages prescribed under the Minimum Wages Act, 1948 as applicable in NCT of Delhi for un skilled workers engaged in the pertinent category of work would be rejected.[Rs.11,660/-(inclusive of ST) for two persons for 22 days a month.
32. The successful tenderer will
have to deposit an amount of Rs.15,000/- (Rupees fifteen thousand only) as Performance Security Deposit at the
time of placing the work order within 15 days of the receipt of the formal
order. E.M.D. in respect of the successful tenderer shall be adjusted towards
the Performance Security Deposit. The performance security will be furnished in
the form of the Account Payee Demand Draft or Bank Guarantee drawn in favour
The Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division
payable at
33. The successful tenderer will have to execute an agreement, after remitting the performance security deposit, in a stamp paper worth Rs. 50/- (Rupees Fifty only) at his own expenses. After executing the agreement, the approved rate and contract shall be valid upto TWO year from the date of execution of the agreement.
34. In case of breach of any terms and conditions attached to this contract, the Performance Security Deposit of the agency will be liable to be forfeited by this office besides annulment of the contract.
35. The agency shall raise the bill, in triplicate, along with attendance sheet duly verified by) Section Officer, General Administration in respect of the persons deployed and submit the same to the Under Secretary, General Administration in the first week of the succeeding month. As far as possible the payment will be released by the second week of the succeeding month.
36. The claims in bills regarding Employees State Insurance, Provident Fund, and service Tax etc. should be necessarily accompanied with documentary proof pertaining to the concerned month bill. A requisite portion of the bill / whole of the bill amount shall be held up till such proof is furnished.
37. Settlement of disputes will
be as per statutory provisions/extant rules in this regard, and venue will be
the Department of Commerce, Supply Division,
38. The competent authority, viz.Jt.Secretary, Department of Commerce, Supply Division reserves the right to withdraw / relax any of the terms and conditions mentioned above so as to overcome the problem encountered by the contracting parties.
Annexure-I
QUALIFYING BID
(To be enclosed in a separate sealed envelope)
For the tender for
Sanitation work comprising sweeping, cleaning and maintaining general
orderliness in the O/o Supply Division, Department of Commerce
1. Name of Tendering Company/ Firm / Agency : _____________________________
(Attach certificate of registration)
2.Name of proprietor / Director _________________________________
of Company/Firm/agency
3. Full Address of Reg. Office __________________________________
__________________________________
__________________________________
Telephone No. : _____________________________
FAX No. : _____________________________
E-Mail Address : _____________________________
4. Full address of Operating
/ Branch Office : __________________________________
___________________________________
___________________________________
___________________________________
Telephone No. : _____________________________
FAX No. : _____________________________
E-Mail Address : _____________________________
5. Banker of Company/ Firm/ agency with full address ___________________________
(Attach certified copy of statement of A/c
for the last three years)
Telephone Number: __________________________
Of Banker
6. PAN / GIR No. :__________________________________
(Attach attested copy)
7. Service Tax Registration No. :_______________________________
(Attach attested copy)
8. E.P.F. Registration No. :_____________________________________
(Attach attested copy)
9. E.S.I. Registration No. :_____________________________________
(Attach attested copy)
10. Financial turnover of the tendering Company / Firm / Agency for the last 2 Financial
Years:
(Attach separate sheet if space provided is insufficient)
|
Financial
Year |
Amount
(Rs.lacs) |
Remarks,
if any |
|
2007-08 |
|
|
|
2008-09 |
|
|
11. Give details of the major similar contracts handled by the tendering Company / Firm / Agency on behalf of PSUs and Government Departments during the last three years in the following format. Attested copies of work orders may also be attached.
|
S.No |
Details
of client along with address, telephone and FAX numbers |
Amount Contract (Rs.lacs) |
Duration of Contract |
|
|
|
|
|
From |
To |
|
|
|
|
|
|
|
|
|
|
|
|
(if the space provided is insufficient, a separate sheet may be attached)
12. Additional information, if any
(Attach separate sheet, if required)
Signature of authorized person
Date:
Place: Name:
Seal :
DECLARATION
1. I, __________________________________Son / Daughter / Wife of Shri__________________________________ Proprietor / Director/authorized signatory of the agency/Firm, mentioned above, is competent to sign this declaration and execute this tender document;
2. I have carefully read and understood all the terms and conditions of the tender and undertake to abide by them;
3. The information / documents furnished along with the above application are true and
authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false information / fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law.
Signature of authorized person
Date: Full Name:
Place: Seal :
ORDER FOR ARRANGEMENT OF DOCUMENTS WITH THE QUALIFYING
BID
1. Application Qualifying Bid and declaration;
2. Attested copy of registration of agency;
3. Certified copy of the statement of bank account of agency for the last two years;
4. Attested copy of PAN / GIR Card;
5. Attested copy of the latest IT return filed by agency;
6. Attested copy of Service Tax registration certificate;
7. Attested copy of the P.F. registration letter / certificate;
8. Attested copy of the E.S.I. registration letter / certificate;
9. Certified documents in support of entries in column of Qualifying Bid application;
10. Copy of the terms and conditions at pages 7-11 in Tender Document with each page duly signed and sealed by the authorized signatory of the agency in token of their acceptance.
NB:- All copies must be attested
by a Gazetted officer.
ANNEXURE-II
FINANCIAL
BID
(To be enclosed in a separate sealed
envelope)
For Providing services relating to
housekeeping work comprising sweeping cleaning and maintaining general
orderliness in O/O Department of Commerce, Supply Division,
1.
Name
of tendering Company / Firm / Agency:
2.
Details of
Earnest Money Deposit : Rs.
D.D. / P.O. No. & Date :
__________________________________
Drawn on Bank : ___________________________________
3. Rates are to be quoted for providing two workers
for 22 working days in a month and should be in accordance with the
Minimum Wages Act, 1948 and other relevant bylaws (inclusive of all statutory
liabilities, taxes, levies, cess etc.) as applicable on date, for Unskilled
Category of workers in the State of
Delhi. For the sake of clarity, the
rate of minimum wages, EPF, ESI & Service Tax, applicable as on date are
stated upfront. Bid
amount lower than Rs.11,660/- for two persons for 22 days per month
would not be considered. Firm should
submit bid in respect of service charges
over and above the minimum wages
viz.Rs.11,660/- for 2 workers for 22 days a month..
|
S.No |
Component of Rate |
Unskilled Category |
|
|
|
Amount for one Person(Rs) |
Total Amount for two Persons (Rs) |
Amount of Wages payable to two persons for
22 working days inclusive of EPF&ESI &ST(exclusive of Service Charge)
|
||
|
1 |
Monthly Rate (As per MWA, 1948 applicable in NCT of
Delhi as on date ). |
Rs.203/- |
Rs.406/- |
{(Rs.265x2(workers)x22(days) = Rs.11,660} Rs.11,660/-* *Bid amount lower than this amount will not be
considered |
|
2 |
Employees Provident Fund @ 13.61 % of Rs.203/- (As
per applicable Law/Act) |
Rs.27.63/- |
Rs.55.26 |
|
|
3 |
Employees State Insurance @ 4.75 % of Rs.203/- (As
per applicable Law/Act) |
Rs.9.64/- |
Rs.19.28 |
|
|
4 |
Service Tax Liability @ 10.3 % of (1+2+3) |
Rs.24.74/- |
Rs.49.49 |
|
|
5 |
Any other liability (Please indicate) |
|
|
|
|
6 |
Contractors Adm. / Service Charge |
|
|
|
|
|
Total (1 to 6) (Rs.) |
|
|
|
|
|
Total In
Words:- |
|
|
|
|
|
Total wages for 2 persons for 22 days per month |
|
|
|
The manpower employed by the agency shall be required to work normally as per This offices working days, i.e. from Monday to Friday from 0800 hrs. to 1700 hrs. with a lunch break of ½ hour from 1300 hrs. to 1330 hrs.
Signature of authorized person
Date: Full Name:
Place: Seal :
Notes:
1. The rates quoted by the tendering agency should be inclusive of all statutory/taxation liabilities in force at the time of entering into the contract.
2. The payment shall be made on conclusion of the calendar month only on the basis of duties performed by each manpower taking into account the number of working days in a particular month.
Government of
Ministry of Commerce and Industry
Department of Commerce
Supply Division
CWing Nirman Bhavan, New Delhi-110108.
BID DOCUMENT
TENDER FOR
THE HOUSE-KEEPING WORK COMPRISING SWEEPING CLEANING
AND MAINTAINING GENERAL ORDERLINESS
in the O/o Department of Commerce
Supply Division.
Government of
Ministry of Commerce and Industry
Department of Commerce
Supply Division
CWing Nirman Bhavan, New Delhi-110108.
No.20/3/2009-General Dated
TENDER NOTICE
1. Sealed tenders on behalf of
the President of India, are invited under Two Bid System i.e. Qualifying Bid
and Financial Bid from registered, reputed, experienced and financially sound
Manpower Companies /Firms /Agencies for providing services of two un-skilled
manpower to do the housekeeping work comprising cleaning, sweeping and maintaining general orderliness in the office of Department of Commerce,
Supply Division for a period of one year.
2. Desirous
companies/firms/agency may obtain tender documents w.e.f.
3. Schedule
Date & time of issue
of Bid Document :
(Time 1030 hrs to 1700hrs.)
Last date & time for
receipt of tenders :
Date & Time for
opening of Bid : 22-04- 2010, Time 1530 hrs.
Place of opening the
Tenders : Room
No.227C Wing, Nirman Bhavan,
Supply
Division,
New
Delhi-110108
Validity of Tenders : 90
days from the date of
Opening of tenders.
4. The interested Companies/ Firms/ Agencies may put the tender document complete in all respects along with Earnest Money Deposit (EMD) of Rs. 5,000 ( Rs five thousand only)/- and other requisite documents upto 1500 hours on 22.04.2010 in the Tender Box kept in Office of Supply Division, Room No.224CWing, Nirman Bhavan, New Delhi. The tenders shall not be entertained after this deadline under any circumstances whatsoever.
5. Tender Evaluation: The person/firm whose amount/quoted rate happens to be the minimum sum, will be designated as L1, and he will be called for negotiation.
6. This office reserves the right to amend or withdraw any of the terms and conditions contained in the Tender Document or to reject any or all tenders without giving any notice or assigning any reason. The decision of the Joint Secretary, Department of Commerce, Supply Division, Govt of India, in this regard shall be final and binding on all.
7. The Bidder is expected to examine all instructions, forms, specifications, terms and conditions in the Bid Documents. Failure to furnish all information and documents required as per the Bid Documents or submission of bids not substantially responsive to the Bid Documents in every respect will be at the Bidder's risk and shall result in rejection of the bid.
(K.A.Sathia Sulochana)
Under Secretary to the
Government of
Deptt of Commerce, Supply Division
CWing, Nirman Bhavan,
New Delhi-110108.
SCOPE OF WORK
AND GENERAL INSTRUCTIONS FOR TENDERERS
1. The Office of Supply Division, Department of Commerce
located at CWing Nirman Bhavan,
2. The contract will be for one year presently. The period of the contract may be further extended for a period of 1 year after the completion of contract based on the requirement of this office for the above manpower at that time or may be curtailed / terminated before the contract period owing to deficiency in service or substandard quality of the manpower deployed by the selected Company / Firm /Agency. This office, however, reserves right to terminate this initial contract at any time after giving one week notice to the selected service providing Company / Firm / Agency.
3. This office has requirement for two unskilled manpower. The nature of service will require the following abilities.
A) SCOPE OF
WORK
a. Regular cleaning, sweeping and mopping of the office building/compound, dusting of furniture etc. so as to maintain general cleanliness and hygiene in office Cleaning of curtains, upholstery of sofas etc. should be done with vacuum cleaner to be arranged by the contractor once in a week.
b. Removal of cobwebs, cleaning of fans, tube lights, cleaning of doors and (windows and glass panes once in a week.
c. Collection of garbage and dump in allocated area daily.
d. Making arrangements for tea, coffee, water etc. during the meetings and routinely to the officers of Supply Division & other official visitors/representatives.
e. Any other miscellaneous type of work assigned by the officer-in-charge.
The manpower to be engaged should not be below 18 years in age.
His / her antecedents should have been got verified by the agency from the local police authorities.
4. The interested Companies/Firms/Agencies may put the tender document complete in all respects along with Earnest Money Deposit (EMD) of Rs. 5,000 ( Rs five thousand only) in favour of Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division and other requisite documents upto 1500 hours on 22.04.2010 in the Tender Box kept in Office of Supply Division, Department of Commerce, Nirman Bhavan, New Delhi.
5. The various crucial dates relating to Tender for the housekeeping work comprising cleaning and maintanining general orderliness in Supply Dvision, Nirman Bhavan, New Delhi. are cited as under:
.
Date & time of issue
of Bid Document :
(Time 1030 hrs to 1700hrs.)
Last date & time for
receipt of tenders :
Date & Time for
opening of Bid : 22-04- 2010, Time 1530 hrs.
Place of opening the
Tenders : Room
No.227C Wing, Nirman Bhavan,
Supply
Division,
New
Delhi-110108
Validity of Tenders : 90
days from the date of
Opening of tenders.
Likely date for deployment of Attendants: May, 2010.
6. The tenders have been invited
under two bid system i.e. Qualifying Bid and Financial Bid. The
interested agencies are advised to submit two separate sealed envelopes
superscribing Qualifying
Bids for Tender for the Sanitation work comprising of cleaning and maintaining
general orderliness in the O/o Supply Division,
7. The Earnest Money Deposit (EMD) of Rs.5,000/-( Rs five thousand only) , refundable (without interest), should be necessarily accompanied with the Qualifying Bid of the agency in the form of Demand Draft / Pay Order from any of the Commercial Bank drawn in favour of Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division, New Delhi valid for a period of 90 days. Offer not accompanied by earnest money of the requisite amount or without proper validity will be summarily rejected.
8. The successful tenderer will have to deposit an amount of Rs. Rs.15,000/- (Rupees fifteen thousand only) as Performance Security Deposit at the time of placing the work order within 15 days of the receipt of the formal order. The performance security will be furnished in the form of the Account Payee Demand Draft or Bank Guarantee drawn in favour of The Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division payable at New Delhi, or Fixed Deposit Receipt (FDR) from a Commercial Bank made in the name of the Company / Firm / Agency but hypothecated to the Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division payable at New Delhi. The performance security should remain valid for a period of 60 days beyond the date of completion of all the contractual obligations of the tenderer.
9. The proceeds of the performance security shall be payable to the Supply Division as compensation for any loss resulting from the contractors failure to complete its obligations under the contract.
10. The Performance Security deposit of the contractor shall be refunded after successful completion of the contract period provided there are no recoveries to be made arising out of poor quality of work, incomplete work and / or violation of any terms and conditions of the contract as stipulated in the bid document. Refund of SD is subject to full and final settlement of the final payment for the work contracted / executed under the contract. No interest will be paid to the contractor on the security deposit.
11. The tendering Companies / Firms / Agencies are required to enclose photocopies of the following documents (Duly attested by Gazetted Officers of the Government of India, along with the Qualifying Bid, failing which their bids shall be summarily/out rightly rejected and will not be considered any further :
h. Registration certificate with Labour Department
i. Copy of PAN / GIR card;
j. Copy of the IT return filed for the last two financial years;
k. Copies of EPF and ESI certificates;
l. Copy of the Service Tax registration certificate;
m. Certified extracts of the Bank Account containing transactions during last two years.
n. Work experience of similar work during the past 2 years.
12. The conditional bids shall not be considered and will be out rightly rejected in very first instance.
13. All entries in the tender form should be legible and filled clearly. If the space for furnishing information is insufficient, a separate sheet duly signed by the authorized signatory may be attached. No overwriting or cutting is permitted in the Financial Bid Form. In such cases, the tender shall be summarily rejected. However, the cuttings, if any, in the Technical Bid application must be signed by the person authorized to sign the tender bids.
14. The competent authority of
O/o Supply Division,
15. The bidder shall quote the Qualifying & financial bids as per the format enclosed at Annexure I & II.
TECHNICAL
REQUIREMENTS FOR THE TENDERING
COMPANY / FIRM /
AGENCY
1. The tendering manpower Company / Firm / Agency should fulfill the following technical specifications:
(a) The Registered Office or one
of the Branch Offices
of the manpower Company / Firm / Agency should be located in
(b) The manpower Company / Firm / Agency should be registered with the appropriate
Registration authority;
(c) The Company / Firm / Agency should have at least two years experience in providing manpower to Public Sector Companies / Banks or Government Departments etc;
(d) The Company / Firm / Agency should have its own Bank Account;
(e) The Company / Firm / Agency should be registered with Income Tax and Service Tax departments;
(f) The Company / Firm / Agency should be registered with appropriate authorities under
Employees Provident Fund and
TERMS AND CONDITIONS
General
1. The contracting firm / agency / company should be registered with appropriate authorities.
2. The contract shall commence from May, 2010 and shall continue for a period of one year, unless it is curtailed or terminated by this office owing to deficiency of service, sub-standard quality of Attendants deployed, breach of contract, reduction or cessation of the requirements of work.
3. The contract shall automatically expire after one year from commencement of the contract unless extended further by this office.
4. The contract may be extended, on the same terms and conditions, for a further period not exceeding one year.
5. The contracting Company / Firm / Agency shall not be allowed to transfer, assign, pledge or sub-contract its rights and liabilities under this contract to any other agency without the prior written consent of this Department.
6. The contractor will be required to pay workers the minimum wages as prescribed under the Minimum Wages Act, 1948 as applicable in Central Sphere for workers engaged in the scheduled employment of Employment of Sweeping and Cleaning excluding activities prohibited under the Employment of Manual Scavengers and Construction of Dry Latrines(Prohibition) Act,1993. The contractor will maintain proper record as required under the Law/Acts. The contract will remain valid for one year or the period specified in the letter communicating the acceptance, whichever is earlier, unless terminated earlier by the competent authority.
8. The tenderer will be bound by the details furnished by him / her to this Department, while submitting the tender or at subsequent stage. In case, any of such documents furnished by him / her is found to be false at any stage, it would be deemed to be a breach of terms of contract making him / her liable for legal action besides termination of contract.
9. Financial bids of only those tenderer who are technically responsive shall be evaluated. This office reserves right to terminate the contract during this period after giving a weeks notice to the contracting agency.
10. Services shall be from 0800 to 1600 Hrs on Monday to Friday, with a lunch break. The contractor may be called upon for the services on Saturday, Sunday or Gazetted holidays also, if required, without any extra charge. No other emoluments shall be entitled to except the actual bus fare for services outside office hours.
11. The contracting Company / Firm / Agency shall furnish the following documents in respect of the individual Attendants who will be deployed by it in this Department before the commencement of work:
c. List of Attendants short listed by agency for deployment at the O/o Supply Division, Nirman Bhavan, New Delhi containing full details i.e. date of birth, marital status, address etc;
d. Bio-data of the persons.
12. In case, the person employed by the successful Company / Firm / Agency commits any act of omission / commission that amounts to misconduct /Indiscipline/ incompetence and security risks, the successful Company / Firm / Agency will be liable to take appropriate disciplinary action against such persons, including their removal from site of work, if required by this office within 2 days of being brought to their notice.
13. The tendering company shall provide identity cards to the personnel deployed in this office carrying the photograph of the personnel and personal information as to name, DOB, age and Identification mark etc.
14. The service provider shall ensure that any details of office, operational process, technical know-how, security arrangements, and administrative/organizational matters are not divulged or disclosed to any person by its personnel deployed in this office.
15. The service provider shall ensure proper conduct of his personnel in office premises, and enforce prohibition of consumption of alcoholic drinks, paan, smoking, loitering without work. Otherwise fine may be imposed on the service provider as deemed fit.
16. The person deployed shall be required to report for work at 0800 hrs. to General Section and would leave at 1600 hrs. In case, person deployed is absent on a particular day or comes late / leaves early on three occasions, one day wage shall be deducted. In case of repetition of such instances, the agency will be liable to take appropriate disciplinary action against such persons including their removal from site of work.
17. The agency shall depute a coordinator, out of the deployed personnel, who would be responsible for immediate interaction with this office, so that optimal services of the persons deployed by the agency could be availed without any disruption.
18. The selected agency shall immediately provide a substitute in the event of any person leaving the job due to his / her personal reasons. The delay by the Agency in providing a substitute beyond one working day shall attract liquidated damages @ Rs.200 per day (per such case) on the service providing agency, besides deduction in payment on pro-rata basis.
19. It will be the responsibilities of the service providing agencies to meet transportation, food, medical and any other requirements in respect of the persons deployed by it (Agency) in this office and this office will have no liabilities in this regard at any stage.
20. For all intents and purposes,
the service providing agency shall be the Employer within the meaning of
different Labour Legislations in respect of Attendants so employed and deployed
in this office. The persons deployed by the agency in this office shall not
have claims of any Master and Servant relationship nor have any principal and
agent relationship with or against O/o Supply Division, Department of Commerce,
21. The service providing agency shall be solely responsible for the redressal of grievances / resolution of disputes relating to person deployed. This office shall, in no way, be responsible for settlement of such issues whatsoever. This office shall not be responsible for any damages, losses, claims, financial or other injury to any person deployed by service providing agency in the course of their performing the functions/duties, or for payment towards any compensation for which the service provider shall be fully responsible.
22. The persons deployed by the service providing agency shall not claim nor shall be entitled to pay, perks and other facilities admissible to casual, ad hoc, regular / confirmed employees of this office during the currency or after expiry of the contract.
23. In case of termination of this contract on its expiry or otherwise, the persons deployed by the service providing agency shall not be entitled to and will have no claim for any absorption nor for any relaxation for absorption in the regular / otherwise capacity in this office. Contractor should make it known the above to the manpower of the contractor.
24. The payment shall be made only to the contractor and on monthly lump sum basis as per actual service.
LEGAL
25. The successful bidder will be responsible for compliance of all statutory provisions relating to Minimum Wages, Provident Fund, and Employees State Insurance etc. in respect of the persons deployed by it in this office. The payment particulars of Service Tax, EPF, ESI etc of previous month may be submitted along with the current month bill.
26. The successful bidder shall also be liable for depositing all taxes, levies, Cess etc. on account of service rendered by it to Supply Division, Department of Commerce to concerned tax collection authorities from time to time as per extant rules and regulations on the matter.
27. The successful bidder shall maintain all statutory registers under the applicable Law. The agency shall produce the same, on demand, to the concerned authority of this office or any other authority under Law.
28. The Tax Deduction at Source (T.D.S.) shall be deducted as per the provisions of Income Tax Department, as amended from time to time and a certificate to this effect shall be provided to the agency by this office.
29. In case, the tendering agency fails to comply with any statutory / taxation liability under appropriate law, and as a result thereof this office is put to any loss / obligation, monitory or otherwise, This office will be entitled to get itself reimbursed out of the outstanding bills or the Performance Security Deposit of the agency, to the extent of the loss or obligation in monitory terms.
FINANCIAL
30. The Qualifying Bid should be accompanied with an Earnest Money Deposit (EMD), refundable, of Rs.5,000/- ( Rs five thousand only) in the form of Demand Draft / Pay Order drawn in favour of Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division, payable at New Delhi failing which the tender shall be rejected out rightly.
31. The EMD in respect of the agencies not successful in the bidding shall be returned to them without any interest. However, the E.M.D. in respect of the successful tenderer shall be adjusted towards the Performance Security Deposit. Further, if the agency fails to deploy manpower against the initial requirement within 15 days from date of placing the order the EMD/SD shall stand forfeited without giving any further notice.
32. Bids, offering rates which are lower than the minimum wages prescribed under the Minimum Wages Act, 1948 as applicable in the Central Sphere for workers engaged in the scheduled employment of Employment of Sweeping and Cleaning excluding activities prohibited under the Employment of Manual Scavengers and Construction of Dry Latrines(Prohibition) Act,1993 [As published in Gazette of India, Extraordinary, Part-II, Section-3 Sub-section(ii) No.1128 dated 7th August,2008. viz.Rs.180/- +VDA(per day)] would be rejected.
33. The successful tenderer will
have to deposit an amount of Rs.15,000/- (Rupees fifteen thousand only) as Performance Security Deposit at the
time of placing the work order within 15 days of the receipt of the formal
order. E.M.D. in respect of the successful tenderer shall be adjusted towards
the Performance Security Deposit. The performance security will be furnished in
the form of the Account Payee Demand Draft or Bank Guarantee drawn in favour
The Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division
payable at
34. The successful tenderer will have to execute an agreement, after remitting the performance security deposit, in a stamp paper worth Rs. 50/- (Rupees Fifty only) at his own expenses. After executing the agreement, the approved rate and contract shall be valid upto ONE year from the date of execution of the agreement.
35. In case of breach of any terms and conditions attached to this contract, the Performance Security Deposit of the agency will be liable to be forfeited by this office besides annulment of the contract.
36. The agency shall raise the bill, in triplicate, along with attendance sheet duly verified by) Section Officer, General Administration in respect of the persons deployed and submit the same to the Under Secretary, General Administration in the first week of the succeeding month. As far as possible the payment will be released by the second week of the succeeding month.
37. The claims in bills regarding Employees State Insurance, Provident Fund, and service Tax etc. should be necessarily accompanied with documentary proof pertaining to the concerned month bill. A requisite portion of the bill / whole of the bill amount shall be held up till such proof is furnished, at the discretion of this office.
38. Settlement of disputes will
be as per statutory provisions/extant rules in this regard, and venue will be
the Department of Commerce, Supply Division,
39. The competent authority, viz.Jt.Secretary, Department of Commerce, Supply Division reserves the right to withdraw / relax any of the terms and conditions mentioned above so as to overcome the problem encountered by the contracting parties.
Annexure-I
QUALIFYING BID
(To be enclosed in a separate sealed envelope)
For the tender for
Sanitation work comprising sweeping, cleaning and maintaining general
orderliness in the O/o Supply Division, Department of Commerce
1. Name of Tendering Company/ Firm / Agency : _____________________________
(Attach certificate of registration)
2.Name of proprietor / Director _________________________________
of Company/Firm/agency
3. Full Address of Reg. Office __________________________________
__________________________________
__________________________________
Telephone No. : _____________________________
FAX No. : _____________________________
E-Mail Address : _____________________________
4. Full address of Operating
/ Branch Office : __________________________________
___________________________________
___________________________________
___________________________________
Telephone No. : _____________________________
FAX No. : _____________________________
E-Mail Address : _____________________________
5. Banker of Company/ Firm/ agency with full address ___________________________
(Attach certified copy of statement of A/c
for the last three years)
Telephone Number: __________________________
Of Banker
6. PAN / GIR No. :__________________________________
(Attach attested copy)
7. Service Tax Registration No. :_______________________________
(Attach attested copy)
8. E.P.F. Registration No. :_____________________________________
(Attach attested copy)
9. E.S.I. Registration No. :_____________________________________
(Attach attested copy)
10. Financial turnover of the tendering Company / Firm / Agency for the last 2 Financial
Years:
(Attach separate sheet if space provided is insufficient)
|
Financial
Year |
Amount
(Rs.lacs) |
Remarks,
if any |
|
2007-08 |
|
|
|
2008-09 |
|
|
11. Give details of the major similar contracts handled by the tendering Company / Firm / Agency on behalf of PSUs and Government Departments during the last three years in the following format. Attested copies of work orders may also be attached.
|
S.No |
Details
of client along with address, telephone and FAX numbers |
Amount Contract (Rs.lacs) |
Duration of Contract |
|
|
|
|
|
From |
To |
|
|
|
|
|
|
|
|
|
|
|
|
(if the space provided is insufficient, a separate sheet may be attached)
12. Additional information, if any
(Attach separate sheet, if required)
Signature of authorized person
Date:
Place: Name:
Seal :
DECLARATION
1. I, __________________________________Son / Daughter / Wife of Shri__________________________________ Proprietor / Director/authorized signatory of the agency/Firm, mentioned above, is competent to sign this declaration and execute this tender document;
2. I have carefully read and understood all the terms and conditions of the tender and undertake to abide by them;
3. The information / documents furnished along with the above application are true and
authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false information / fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law.
Signature of authorized person
Date: Full Name:
Place: Seal :
ORDER FOR ARRANGEMENT OF DOCUMENTS WITH THE QUALIFYING
BID
1. Application Qualifying Bid and declaration;
2. Attested copy of registration of agency;
3. Certified copy of the statement of bank account of agency for the last two years;
4. Attested copy of PAN / GIR Card;
5. Attested copy of the latest IT return filed by agency;
6. Attested copy of Service Tax registration certificate;
7. Attested copy of the P.F. registration letter / certificate;
8. Attested copy of the E.S.I. registration letter / certificate;
9. Certified documents in support of entries in column of Qualifying Bid application;
10. Copy of the terms and conditions at pages 7-11 in Tender Document with each page duly signed and sealed by the authorized signatory of the agency in token of their acceptance.
NB:- All copies must be attested
by a Gazetted officer.
ANNEXURE-II
FINANCIAL BID
(To be enclosed in a separate sealed envelope)
For the tender for
Sanitation work comprising of sweeping, cleaning and maintaining general
orderliness in the O/o Supply Division, Department of Commerce
1.
Name of tendering Company / Firm / Agency: __________________________
2. Details of Earnest Money Deposit : Rs. __________________________
D.D. / P.O. No. & Date : __________________________
Drawn on Bank : __________________________
3. Rates are to be quoted in
accordance with the Minimum Wages Act, 1948 as applicable in the Central Sphere for workers engaged in the scheduled
employment of Employment of Sweeping and Cleaning excluding activities
prohibited under the Employment of
Manual Scavengers and Construction of Dry Latrines(Prohibition) Act,1993.
[As published in Gazette of
|
Sl No. |
Type |
Consolidated rate per month for the work inclusive
of all kinds of taxes (including Service tax if payable), duties, levies, cess
etc. In Rs. |
|
1 |
Un
Skilled Worker |
In
Figure
.. In
Words
.. |
Total
for 2 Unskilled Workers In Figure
In
Words
:..
r-
Government of
Ministry of Commerce and Industry
Department of Commerce
Supply Division
'C'Wing Nirman Bhavan, New Delhi-ll0l08.
BID DOCUMENT
TENDER FOR
THE HOUSE-KEEPING WORK COMPRISING SWEEPING
CLEANING AND MAINTAINING GENERAL ORDERLINESS
in the % Department of Commerce
Supply Division.
1
Government of
Ministry of Commerce and Industry
Department of Commerce
Supply Division
C'Wing Nirman Bhavan, New Delhi-110108.
No.20/3/2009-General
,;:
Dated the ~~January,2010
TENDER NOTICE
1. Sealed tenders on behalf of the President of India, are invited under Two Bid System i.e. Qualifying
Bid and Financial Bid from registered, reputed, experienced and financially sound Manpower
Companies !Firms /Agencies for providing services of two un-skilled manpower to do the
housekeeping work comprising cleaning, sweeping and maintaining general orderliness in the office
of Department of Commerce, Supply Division for a period of one year.
2. Desirous companies/firms/agency may obtain tender documents w.e.f25th January, 2010, on request
in writing, from The Under Secretary(Genera1 Administration), Supply Division, Nirman Bhavan,
download the same from Department's official web site.. The tenderers, who are near relatives of
employees working in Supply Division, Supply Division are not eligible to participate in this tender.
3. Schedule -
Date & time of issue of Bid Document: 25-01-2010 to 10-02-2010
(Time 1030 hrs to 1700hrs.)
Last date & time for receipt of tenders: 11-02-2010, Time 1500 hrs.
Date & Time for opening of Bid: 15-02- 2010, Time 1530 hrs.
Place of opening the Tenders: Room No.227'C' Wing, Nirman Bhavan,
Supply Division,
New Delhi-llOl08
Validity of Tenders: 90 days from the date of
Opening of tenders.
4. The interested Companies/ Firms/ Agencies may put the tender document complete in all respects
along with Earnest Money Deposit (EMD) of Rs. 5,000 ( Rs five thousand only)/- and other requisite
documents upto 1500 hours on 11.02.2010 in the Tender Box kept in Office of Supply Division,
2
Room
No.224'C'Wing, Nirman Bhavan,
deadline under any circumstances whatsoever.
5. Tender Evaluation: The person/firm whose amount/quoted rate happens to be the minimum sum,
will be designated as L 1, and he will be called for negotiation.
6. This office reserves the right to amend or withdraw any of the terms and conditions contained in the
Tender Document or to reject any or all tenders without giving any notice or assigning any reason. The
decision of the Joint Secretary, Department of Commerce, Supply Division, Govt of India, in this
regard shall be final and binding on all.
7. The Bidder is expected to examine all instructions, forms, specifications, terms and conditions in the
Bid Documents. Failure to furnish all information and documents required as per the Bid Documents
or submission of bids not substantially responsive to the Bid Documents in every respect will be at the
Bidder's risk and shall result in rejection of the bid.
(K.A.Sathia Sulochana)
Under
Secretary to the Government of
Deptt of Commerce, Supply Division
'C'Wing, Nirman Bhavan,
New Delhi-l10108.
3
SCOPE
OF WORK AND GENERAL INSTRUCTIONS FOR TENDERERS
1. The Office of Supply Division, Department of Commerce located at 'C'Wing Nirman Bhavan,
Manpower Companies / Firms / Agency to provide services of un-skilled manpower to ,this office.
2. The contract will be for one year presently. The period of the contract may be further extended for a
period of 1 year after the completion of contract based on the requirement of this office for the above
manpower at that time or may be curtailed / terminated before the contract period owing to deficiency
in service or substandard quality of the manpower deployed by the selected Company / Firm /Agency.
This office, however, reserves right to terminate this initial contract at any time after giving one week
notice to the selected service providing Company / Firm / Agency.
3. This office has requirement for two unskilled manpower. The nature of service will require the
following abilities.
A)
SCOPE OF WORK
a. Regular cleaning, sweeping and mopping of the office building/compound, dusting of
furniture etc. so as to maintain general cleanliness and hygiene in office Cleaning of
curtains, upholstery of sofas etc. should be done with vacuum cleaner to be arranged by
the contractor once in a week.
b. Removal of cobwebs, cleaning of fans, tube lights, cleaning of doors and (windows and
glass panes once in a week.
c. Collection of garbage and dump in allocated area daily.
d. Making arrangements for tea, coffee, water etc. during the meetings and routinely to the
officers of Supply Division & other official visitors/representatives.
e. Any other miscellaneous type of work assigned by the officer-in-charge.
The manpower to be engaged should not be below 18 years in age.
His / her antecedents should have been got verified by the agency from the local police
authorities.
4. The interested Companies/Firms/Agencies may put the tender document complete in all respects
along with Earnest Money Deposit (EMD) of Rs. 5,000 ( Rs five thousand only) in favour of Pay and
Accounts Officer, % CCA, Department of Commerce, Supply Division and other requisite
documents upto 1500 hours on 11.02.2010 in the Tender Box kept in Office of Supply Division,
Department
of Commerce, Nirman Bhavan,
4
5. The various crucial dates relating to "Tender for the housekeeping work comprising cleaning
and maintanining general orderliness in Supply Dvision, Nirman Bhavan, New Delhi." are cited
as under:
Date & time of issue of Bid Document: 25-1-2010 to 10-02-2010
(Time 1030 hrs to 1700hrs.)
Last date & time for receipt of tenders: 11-02-2010, Time 1500 hrs.
Date & Time for opening of Bid: 15-02- 2010, Time 1530 hrs.
Place of opening the Tenders: Room No.227'C' Wing, Nirman Bhavan,
Supply Division,
New Delhi-llOl08
Validity of Tenders : 90 days from the date of
Opening of tenders.
Likely date for deployment of Attendants: March, 2010.
6. The tenders have been invited under two bid system i.e. Qualifying Bid and Financial Bid. The
interested agencies are advised to submit two separate sealed envelopes superscribing "Qualifying
Bids for Tender for the Sanitation work comprising of cleaning and maintaining general
orderliness
in the % Supply Division,
work comprising of cleaning and maintaining general orderliness in the % Supply Division,
for the Sanitation work comprising of cleaning and maintaining general orderliness for the 0/0
Supply
Division,
7. The Earnest Money Deposit (EMD) of Rs.5,0001-( Rs five thousand only) , refundable (without
interest), should be necessarily accompanied with the Qualifying Bid of the agency in the form of
Demand Draft / Pay Order from any of the Commercial Bank drawn in favour of Pay and Accounts
Officer, % CCA, Department of Commerce, Supply Division, New Delhi valid for a period of 90
days. Offer not accompanied by earnest money of the requisite amount or without proper validity will
be summarily rejected.
8. The successful tenderer will have to deposit an amount of Rs. Rs.15,000/- (Rupees fifteen thousand
only) as Performance Security Deposit at the time of placing the work order within 15 days of the
receipt of the formal order. The performance security will be furnished in the form of the Account
Payee Demand Draft or Bank Guarantee drawn in favour of The Pay and Accounts Officer, 0/0
CCA,
Department of Commerce, Supply Division payable at
(FDR) from a Commercial Bank made in the name of the Company / Firm I Agency but
hypothecated to the Pay and Accounts Officer, % CCA, Department of Commerce, Supply
Division
payable at
beyond the date of completion of all the contractual obligations of the tenderer.
5
9. The proceeds of the performance security shall be payable to the Supply Division as compensation
for any loss resulting from the contractor's failure to complete its obligations under the contract.
10. The Performance Security deposit of the contractor shall be refunded after successful completion
of the contract period provided there are no recoveries to be made arising out of poor quality of work,
incomplete work and / or violation of any terms and conditions of the contract as stipulated in the bid
document. Refund of SD is subject to full and final settlement of the final payment for the work
contracted / executed under the contract. No interest will be paid to the contractor on the security
deposit.
11. The tendering Companies / Firms / Agencies are required to enclose photocopies of the following
documents (Duly attested by Gazetted Officers of the Government of India, along with the Qualifying
Bid, failing which their bids shall be summarily/out rightly rejected and will not be considered any
further:
a. Registration certificate with Labour Department
b. Copy of PAN / GIR card;
c. Copy of the IT return filed for the last two financial years;
d. Copies of EPF and ESI certificates;
e. Copy of the Service Tax registration certificate;
f. Certified extracts of the Bank Account containing transactions during last two years.
g. Work experience of similar work during the past 2 years.
12. The conditional bids shall not be considered and will be out rightly rejected in very first instance.
13. All entries in the tender form should be legible and filled clearly. If the space for furnishing
information is insufficient, a separate sheet duly signed by the authorized signatory may be attached.
No overwriting or cutting is permitted in the Financial Bid Form. In such cases, the tender shall be
summarily rejected. However, the cuttings, if any, in the Technical Bid application must be signed by
the person authorized to sign the tender bids.
14.
The competent authority of % Supply
Division,
bids without assigning any reason.
15.
The bidder shall quote the Qualifying & financial
bids as per the format enclosed at Annexure I &
n.
6
TECHNICAL
REQUIREMENTS FOR THE TENDERING
COMPANY
/ FIRM / AGENCY
1. The tendering manpower Company / Firm / Agency should fulfill the following technical
specifications:
(a) The Registered Office or one of the Branch Office's of the manpower Company / Firm / Agency
should
be located in
(b) The manpower Company / Firm / Agency should be registered with the appropriate
Registration authority;
(c) The Company / Firm / Agency should have at least two years experience in providing manpower to
Public Sector Companies / Banks or Government Departments etc;
(d) The Company / Firm / Agency should have its own Bank Account;
(e) The Company / Firm / Agency should be registered with Income Tax and Service Tax departments;
(f) The Company / Firm / Agency should be registered with appropriate authorities under
Employees
Provident Fund and
TERMS
AND CONDITIONS
General
1. The contracting firm / agency / company should be registered with appropriate authorities.
2. The contract shall commence from March, 2010 and shall continue for a period of one year, unless
it is curtailed or terminated by this office owing to deficiency of service, sub-standard quality of
Attendants deployed, breach of contract, reduction or cessation of the requirements of work.
3. The contract shall automatically expire after one year from commencement of the contract unless
extended further by this office.
4. The contract may be extended, on the same terms and conditions, for a further period not exceeding
one year.
5. The contracting Company / Firm / Agency shall not be allowed to transfer, assign, pledge or subcontract
its rights and liabilities under this contract to any other agency without the prior written
consent of this Department.
6. The contractor will be required to pay workers the minimum wages as prescribed for workers
engaged in the scheduled employment of "Employment of Sweeping and Cleaning excluding activities
prohibited under the Employment of Manual Scavengers and Construction of Dry
Latrines(Prohibition) Act,1993 under the Minimum Wages Act, 1948.. The contractor will
maintain proper record as required under the Law/Acts. The contract will remain valid for one year or
7
the period specified in the letter communicating the acceptance, whichever is earlier, unless terminated
earlier by the competent authority.
8. The tenderer will be bound by the details furnished by him / her to this Department, while
submitting the tender or at subsequent stage. In case, any of such documents furnished by him / her is
found to be false at any stage, it would be deemed to be a breach of terms of contract making him / her
liable for legal action besides termination of contract.
9. Financial bids of only those tenderer who are technically responsive shall be evaluated. This office
reserves right to terminate the contract during this period after giving a week's notice to the
contracting agency.
10. Services shall be from 0800 to 1600 Hrs on Monday to Friday, with a lunch break. The contractor
may be called upon for the services on Saturday, Sunday or Gazetted holidays also, if required,
without any extra charge. No other emoluments shall be entitled to except the actual bus fare for
services outside office hours.
11. The contracting Company / Firm / Agency shall furnish the following documents in respect of the
individual Attendants who will be deployed by it in this Department before the commencement of
work:
a. List of Attendants short listed by agency for deployment at the % Supply Division,
Nirman
Bhavan,
address etc;
b. Bio-data of the persons.
12. In case, the person employed by the successful Company / Firm / Agency commits any act of
omission / commission that amounts to misconduct /Indiscipline/ incompetence and security risks, the
successful Company / Firm / Agency will be liable to take appropriate disciplinary action against such
persons, including their removal from site of work, if required by this office within 2 days of being
brought to their notice.
13. The tendering company shall provide identity cards to the personnel deployed in this office
carrying the photograph of the personnel and personal information as to name, DOB, age and
Identification mark etc.
14. The service provider shall ensure that any details of office, operational process, technical knowhow,
security arrangements, and administrative/organizational matters are not divulged or disclosed to
any person by its personnel deployed in this office.
15. The service provider shall ensure proper conduct of his personnel in office premises, and enforce
prohibition of consumption of alcoholic drinks, paan, smoking, loitering without work. Otherwise
fine may be imposed on the service provider as deemed fit.
16. The person deployed shall be required to report for work at 0800 hrs. to General Section and
would leave at 1600 hrs. In case, person deployed is absent on a particular day or comes late / leaves
early on three occasions, one day wage shall be deducted. In case of repetition of such instances, the
agency will be liable to take appropriate disciplinary action against such persons including their
removal from site of work.
8
17. The agency shall depute a coordinator, out of the deployed personnel, who would be responsible
for immediate interaction with this office, so that optimal services of the persons deployed by the
agency could be availed without any disruption.