Tender Notices of other Govt Deptts

DIRECTORATE OF PLANT PROTECTION, QUARANTINE & STORAGE
CENTRAL INSECTICIDES LABORATORY
NH.IV., FARIDABAD-121001( HARYANA)

TENDER NOTICE

F. No. 1-1/2007-CIL.   Plant Protection Adviser to the Government of India invites sealed quotations under two bid system consisting of Technical Bid and Financial Bid  in respect of following items addressed by name as mentioned in the name below from manufacturers, their authorized dealer / firms registered  with DGS&D/ NSIC/ SSI / Firm of outstanding repute and actually dealing in the trade. The rates quoted should be for complete unit as per specifications. No of units of  each equipment may be increased / decreased according to demand / requirements. Quotations of the firms giving rates in a scattered manner shall be rejected unless component wise total rate of equipment is indicated. The tenders would be accepted on the fixed date (s) up to  02.30 p.m.  and will be opened on the same day at 03.00 p.m.  The detailed specifications for the items, terms and conditions for supply of the equipment and  information format can be obtained free of cost on written request in person from Administration –IV section / CIL section of the Directorate on any working day or by post, enclosing self addressed envelop with postal stamp of requisite value. Tender document can also be downloaded from the website http://tenders.gov.in  and also from the website of DGS&D. The tenderer(s)   will have to deposit  earnest money as per item No.4 of the Terms & Conditions for total No. of  equipments. Rates should be quoted component / accessories- wise   each as well as total cost of the equipments. Right is reserved to reject any tender/ quotation without assigning any reason. Separate quotation is to be sent in a sealed separate cover in respect of each item duly super-scribing the name of the equipment, reference no.  and date of opening with the word “Quotation “ at the top.

Note:

1.     F.O.R. destination for each item of equipment may be seen in the respective specifications.

2.     Rate quoted in foreign exchange will not be considered.

3.     Only those who will be able to demonstrate their quoted

    model/equipment before placement of supply order should only quote.

4.     The information format should invariably be filled in and duly signed by the authorized signatory and the terms and conditions should strictly be followed before submitting the quotation.

5.     The quotation in respect of item 01 to 13 may be addressed to the Chief Administrative Officer, Directorate of PPQ&S, Ministry of Agriculture, NH-IV, Faridabad

DIRECTORATE OF PLANT PROTECTION, QUARANTINE & STORAGE

CENTRAL INSECTICIDES LABORATORY

NH.IV., FARIDABAD-121001( HARYANA)

Terms and conditions for acceptance of quotations, supply of equipment, installation etc.

1.                  The quotations should be sent in SEALED COVER DULY SUPERSCRIBED AS QUOTATION FOR…………………………..(Name of item) due on……………….. 2.30 P.M reference Nos.

2.                  Sealed quotations under two bid system (Part-1 Technical Bid and Part-II Financial bid) should be as under :

a) Technical Bid consisting of all technical details.

b)      Financial Bid  indicating item-wise price for the items mentioned in the technical bid.

3.                  The Technical Bid and the Financial Bid should be sealed by the bidder in separate covers duly superscribed and both these covers along with third cover containing E.M.D. are to be put in a bigger cover which should also be sealed.  The Technical Bids are to be opened at the first instance and evaluated by Competent Committee or Authority.  At the second stage, Financial Bid of only technically acceptable offers will be opened for further evaluation and ranking before awarding the contract.

4.                  EMD should be furnished for the amount as indicated in ANNEXURE –A for respective   item of Tender Notice.  Earnest Money should be accepted in the form of Account Payee Demand Draft , Fixed Deposit Receipt, Banker’s Cheque or a Bank Guarantee in acceptable form from any of the commercial Banks. Account Payee Demand Draft , Fixed Deposit Receipt, Banker’s Cheque  may be drawn in favour of Sr. Accounts Officer, Directorate of Plant Protection Quarantine and Storage, NH-IV, Faridabad.  Bank Guarantee should be in the requisite format (Model Format at Annexure –B)  and kept in a sealed separate cover superscribing E.M.D. without mentioning amount. Quotations received without EMD or EMD with less amounts will be summarily rejected. Tenderer will not be allowed to withdraw his offer. EMD shall be forfeited if tenderer fails to honour the contract.

5.                  The quotation should be signed by the authorized person and his full name and status should be indicated below his signature.

6.                  Quotations will be considered for the items for which rates have been quoted strictly according to the specification. The rates should be quoted in Indian Rupees. The rates must be written in figure as well as in words. All alterations in the rates should be signed in ink otherwise the quotation/tender will not be considered

7.                  The rate of  those item should be quoted alongwith Excise Duty which can be supplied within the specified period mentioned in the supply order. For any delay in the supply of goods by the specified date, a liquidated damage of 0.5% of the delivered price of the delayed goods for each week or part thereof subject to a maximum limit of 10% of the delivered price of the delayed goods, will be charged for the number of weeks or part thereof for which the equipment is supplied after the specified date given in the supply order. 

8.                  Quotations should be addressed to CAO, Central Insecticide Laboratory, Directorate of Plant Protection Quarantine & Storage, NH-IV, Faridabad- 121001(Haryana) in respect of item Nos. 1 to 6 of the Tender Notice and for items 7 – 13, quotations may be addressed to CAO, Directorate of Plant Protection, Quarantine and Storage, C.G.O. Complex, N.H. IV, Faridabad, Haryana – 121001 must reach by the dates mentioned in the Tender Notice latest by 1430 hrs. in the Tender Box placed at the reception of the CIL Building and at the Adm. IV Section of the Main Office Building, respectively.  Quotations sent by post would be acceptable up to 14.30 hrs on the fixed date.

9.                  Quotations will be opened on the same day at 1500 hrs.  Tenderers or their representatives may be present at the time of opening the quotations, if so desire.

10.              Quotations received late after due date and time will be rejected.

11.              The price quoted should be for complete terms of reference. Rates should be quoted component wise / accessories wise each as well as total cost of the equipment.  Price quoted in a scattered manner for different components making a unit shall be liable to be rejected unless total price is indicated at the end. 

12.              Catalogues/full particulars of the equipment should also be furnished with the quotation.

13.              The tenderer, alongwith its quotation, must also submit a certified copy of its latest Income- Tax clearance certificate.

14.              Quotation should be valid till 31-03-2008. Quotation valid for a shorter period shall be rejected as non-responsive.

15.              The supply order will only be placed after the demonstration /final inspection and approval of the sample of equipment by the purchase committee/competent authority as may be intimated. 

16.              Stores shall be supplied and installed at the premises of the consignee as per terms and conditions contained in the Directorate’s supply order. The F.O.R destination for each item of equipment may be seen in the respective specification. No other charges such as octroi, packing, forwarding, freight insurance, loading and unloading clearance, installation and commissioning, orientations on the job training etc. will be allowed. However, Octroi Exemption Certificate, if required, will be issued.

17.              Central Sales Tax will be charged by the quotee as per the applicable rates.

18.              Performance Security Deposit for an amount ranging between 5 to 10 percent of the order value of the contract, as may be decided by the competent authority, for respective item of Tender Enquiry will have to be made within 7 days on receipt of  order to ensure due performance of the contract.  Security Deposit shall be in any of the forms (a) Bank Guarantee issued by a reputable Bank (Model Format at Annexure –C) (b). Account Payee Demand Draft, Fixed Deposit Receipt from a Commercial Bank. in favour of Sr. Accounts Officer, Directorate of P.P.Q. & S., Faridabad.  The performance security should remain valid for a period of sixty days beyond the date of completion of all contractual obligations by the firm/organization.  Bid security will be refunded to the successful bidder on receipt of performance security.

19.              Payment against Bill/ invoice shall be released only after supply/installation and observance of satisfactory performance of the equipment. No interest will be payable on the delayed supply of the equipment. Payment will be made direct to the supplier through Demand Draft. No request for other mode of payment will be entertained

20.              Quantity of the stores indicated is subject to increase or decrease at the discretion of the Dte. without assigning any reason.

21.              The tenderer should indicate the guarantee period in the quotation. The minimum guarantee period will be one year unless an increased period is specifically mentioned in the specification.

22.              The tenderer should specify/indicate the life span of the equipments.

23.              The tenderer should give an undertaking in the quotation that they will, if required, be responsible for annual Maintenance of the quoted item/equipment throughout its life span with reasonable charges and in any case they will not demand AMC charges at the higher than what they have been charging to their customers whether Govt./Semi-Govt,. or Private Institutions/Organizations. They should also give an undertaking that they will arrange for all spare parts of the quoted model during the period of its annual maintenance and the rate of such spare parts shall not be higher than their published price list.

24.              The cost component towards maintenance of the equipment will also be added in the evaluated tender value on overall basis to decide the inter se ranking of the respective tenderers.

25.              Performance Security Deposit as mentioned against column 17 will be released after completion of all contractual obligations by the firm/organization. This can be withheld or forfeited in full or in part in case the order is not executed satisfactorily within the stipulated period or necessary servicing/maintenance of the equipment within the guarantee period is not undertaken to the best satisfaction of the user/ Directorate.  

26.              While the quotee and the Government shall make every effort to resolve amicably by direct informal negotiation, even then, if any disagreement or dispute arising between them under or in connection with the contract shall be settled under the Court of Law within its jurisdiction at Faridabad/New Delhi. The resultant contract will be interpreted under Indian Laws.

27.              Department of Agriculture and Cooperation reserves the right to accept or reject any tender or all, at any time without assigning any reason thereof.

28.              The submission of the tender shall be taken as the implied acceptance of all terms and conditions stipulated herein.

*****

Annexure -A

Amount of E.M.D. for items to be deposited with tender

ANNEXURE -B

MODEL BANK GURANTEE FORMAT FOR FURNISHING EMD

            Whereas…………………………………………………………………………….

                                                  (hereinafter called the “tenderer”)

has submitted their offer dated……………………………………………………………..

for the supply of …………………………………………………………………………..

                                                  (hereinafter called the “tender”)

against the purchaser’s tender enquiry No………………………………………………..

KNOW ALL MEN by these presents that WE……………………………………………

of ………………………………………………………….having our registered office at 

………………………………………………………….are bound unto ………………….

(hereinafter called the “Purchaser”)

in the sum of ……………………………………………………………………………….

For which payment will and truly to be made to the said Purschaser, the Bank binds itself, its successors and assigns by these presents. Sealed with the Common Seal of the said Bank this…………………………….day of ………………………200……

THE CONDITIONS OF THE OBLIGATION ARE:

(1)              If the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of this tender.

(2)              If the tenderer having been notified of the acceptance of his tender by the Purchaser during the period of its validity : -

a)     If the tenderer fails to furnish the Performance Security for the due performance of the contract.

b)     Fails or refuses to accept/execute the contract.

WE undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force upto and including 45 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date.

………………………………

(Signature of the authorized officer of the Bank)

…………………………………………………..

………………………………………………….

Name and designation of the officer

………………………………………………….

Seal, name and address of the Bank and address of the Branch

ANNEXURE -C

MODEL BANK GUARANTEE FORMAT FOR PERFORMANCE SECURITY

To

The President of India

            WHEREAS………………………………………………………………………..

(name and address of the supplier)  (hereinafter called “the supplier’) has undertaken, in pursuance of contract no…………………………….. dated ……………………………..

to supply (description of goods and services)  (hereinafter called ‘the contract’).

            AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract;

            AND WHEREAS we have agreed to give the supplier such a bank guarantee;

            NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of ………………………………………… (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein.

            We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand.

            We further agree that no change or addition to or other modification of the terms of the contract to be performed thereunder or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification.

            This guarantee shall be valid until the ………….day of ……………20………

………………………………

(Signature of the authorized officer of the Bank)

…………………………………………………..

Name and designation of the officer

………………………………………………….

………………………………………………….

Seal, name and address of the Bank and address of the Branch

PART – A

DIRECTORATE OF PLANT PROTECTION, QUARANTINE & STORAGE

N.H. IV, FARIDABAD (HARYANA)

INFORMATION FORMAT

General Information to be supplied alongwith the quotation

(Separate for each item)

Ref. No. …………………………..

Date of Opening of Tender ……………………….

1.         Name of the Item                                                            :

2.         Name & Address of the firm/supplier, Tele No.      :

3.         Whether manufacturer of the quoted item                  :           Yes / No.

            (If “Yes” details of manufacturing Licence/

            Registration No. etc. (DGTD/NISC/SSI/DGS&D)

4.         Whether dealer of the quoted item If Yes,                        :            Yes / No.

            Authorization letter from the manufacture

5.         (a) Excise Duty Registration No.                              :

            (b) Sales Tax Registration No.                              :

            (c) C.S.T. Registration No.                                                 :

            (d) Income Tax Account No.                                                 :

6.         Whether the quoted item has been supplied   :            Yes / No.

            earlier to any Institute / Department

            (if so, furnish details )

7.         Whether service facilities available at all the             :           Yes / No.

            Consignee’s destination ?

If yes, Address of service centres at the required

Stations / All over India

8.            BIS/ISI/ISO Mark of the quoted item, if any                        :            Yes / No.

9.         Whether Spare parts for quoted model would be          :            Yes / No.

            made available during the life span of the

            equipment (Minimum 5 years)

10.       Whether In-station training (2-3 personnel) for             :           Yes / No.

            handling the equipment as well as its trouble

            shooting aspects, would be arranged free of cost

            at least for a period of one week.

PART – B

INFORMATION FORMAT

DETAILS OF THE EQUIPMENT OFFERED IN THE TENDER

1.         Name of the Equipment                           :

2.         Model Number                                                :

3.         Name and Address of the manufacturer     :

4.         Is the offered Model is exactly as per   :

            Specification ? (Please attach literature)

5.         Life of the Equipment                                :

6.         Warranty / Guarantee period                                     :

7.         Name & Address of the current users     :

            of the offered equipment

8.         Place of Demonstration                         :

9.            Accessories (Stablizer, CVT etc.)     :

            Require to run the equipment

10.       Cost of the equipment (including Excise            :

            Duty, Central Sales Tax, Freight forwarding

            and all other items required for installation,

            destination basis)

11.       Please note that the amount of EMD / BID SECURITY will only be refunded on receipt of    

            PERFORMANCE   SECURITY.

UNDER TAKING

            It is certified that the information given above is true and correct and I undertake to abide by the terms and conditions of the Directorate.

AUTHORISED SIGNATORY

Dated :-