"ALL APPLICATION USERS OF DGS&D WEB SITE FOR BUSINESS TRANSACTIONS WITHDIGITAL SIGNING MAY KINDLY REMOVE/DELETE EXISTING E-LOCKAND DOWN LOAD LATEST E-LOCK FILE AS ON 22-06-2011".Note:- To digitally sign and submit a form, Click Here (e-lock Software)
Ø
Help Line No. for e-Procurement (Technical Support
Only): 011-23342411
Ø
Step required for downloading software to use DGS&D
website
·
Circular for Online
Registration.
·
Discontinuance
of Suspense Account maintained by CCA (SD).
·
Issuance
of Supply Orders by Direct Demanding Officers (DDOs) and DGS&D.
Ø "Jute Supplier’s User Id / Password"
Ø Supplier’s User Id / Password
Ø Advantages
in Associating with DGS&D
Ø Benefits of
DGS&D and Computerisation Project to Vendors
Ø Requirements and Expectation from vendors
Ø
Guidelines to Vendors for
usage of Vendor’s page
Ø
Frequently Asked
Questions (F A Q)
·
Proforma
for suggestion of new item for vendor.
Important Circulars
***********
No. M/02/NIC e-procurement module/001/Modification/C&T/2011
Government of
Ministry of Commerce & Industry
Directorate General of Supplies & Disposals
(Computerization & Training Directorate)
Dated: 28/09/2011
CIRCULAR
Sub:- Module for online Registration- Regarding.
It has been decided by competent authority that all vendors shall mandatorily submit online application for DGS&D Registration in DGS&D e-procurement application w.e.f. 01/10/2011. “A new link on the vendor page in DGS&D e-procurement application” has been created for the same.
All concerned may kindly note the above changes in DGS&D e-procurement module.
(Rajesh Gupta)
Director (C&T)
Copy to:-
1.
All
Purchase Directors at Hqrs.
(AM/ES/HW/IT/ME/OC/PP/SC/WL/WMT/ST/P&C)
2.
All
Regional Purchase Directors (Kolkata/Mumbai/Chennai).
3.
All
Regional Quality Assurance Directorates.
4.
Sr.
Technical Director (NIC).
5.
ADG(R)/
ADG(J)/ DDG(RK)/ DDG(S&D), Kolkata/ DDG(S&D), Mumbai/ DDG(S&D),
Chennai.
6.
ADG(QA)/
DDG(QA) HQ/ DDG(QA) NZ.
7.
All
regional DDGs (Quality Assurance Wing (Delhi/Kolkata/Mumbai/Chennai)
8.
Copy
to PPS to DG(S&D)
9.
Chief
Controller of Accounts, Deptt. Of Supply (SD),
********
No. M/02/NIC e-procurement module/001/Modification/C&T/2011
Government
of
Ministry of Commerce & Industry
Directorate General of Supplies & Disposals
(Computerization & Training Directorate)
Dated: 08/09/2011
Sub:- Module for online “Receipt Details”- Regarding
It has been decided by competent authority that all Consignees shall mandatorily submit online “Receipt Details” in DGS&D e-procurement application w.e.f. 1.11.2011. “A new link on the Indentor page in DGS&D e-procurement Application” has been created for the same.
2. Consignees shall obtain the user id & password from respective DDOs. A facility is available for the same in the application. The application requires all the consignees to fill in the receipt details on line, digitally sign and submit the same. Accordingly, all consignees are advised to take digitally signature immediately.
3. All concerned may kindly note the above changes in DGS&D e-procurement module.
(Rajesh Gupta)
Director (C&T)
Copy to:-
1. All Secretaries of the Ministries/ Departments
in the Government of
2. All Financial Advisers of the
Ministries/ Department in the Government of
3. All Purchase & Quality Assurance Directorates at DGS&D Hqrs.
4. All DGS&D Regional Purchase/ QA offices & Sub Centers.
5. All DDGs- Purchase & Quality Assurance including Regional Offices.
6. Chief Controller of Account, Deptt. Of
Commerce (SD),
7. DCOA, Mumbai/ Chennai/ Kolkata.
8. Sr. Technical Director, NIC, DGS&D.
9. Director (IF), DGS&D.
10. PPS to DG(S&D)/ADG(S)/ADG(QA)
11. Director (S), Department of Commerce (Supply Division), Udyog Bhawan, New Delhi- 110001- for information.
**********
NO. M/02/NIC
e-procurement module/001/Modification/C&T/2011
Government of
Ministry of Commerce
& Industry
Department of Commerce
(Supply Division)
Directorate General of
Supplies & Disposals
(Computerization &
Training Directorate)
5, Sansad Marg,
Dated: 06.09.2011
Sub:
- Module for online “Dispatch
Details” – Regarding.
It
has been decided by competent authority that all vendors shall mandatorily
submit online “Dispatch details” in DGS&D e-procurement application w.e.f.
15.09.2011. “A new link on the vendor page in DGS&D e-procurement
Application” has been created for the same.
All
concerned may kindly note the above changes in DGS&D e-procurement module.
(Rajesh Gupta)
Director
(C&T)
Copy to
1.
All
Purchaser Directors at Hqrs.
(AM/ES/HW/IT/ME/OC/PP/SC/WL/WMT/ST/P&C)
2.
All
Regional Purchase Directors (Kolkata/Mumbai/Chennai)
3.
All
Regional quality Assurance Directorates.
4.
Sr.
Technical Director (NIC).
5.
ADG(R)/ADG(J)/DDG(RK)/DDG(S&D),Kolkata/DDG(S&D),Mumbai
/DDG(S&D), Chennai.
6.
ADG
(QA)/DDG (QA) HQ/DDG (QA) NZ.
7.
All
regional DDGs (Quality Assurance Wing (Delhi/Kolkata/Mumbai/Chennai)
8.
Copy
to PPS to DG(S&D)
9.
Chief
Controller of Accounts, Deptt of supply(SD),
******************************************************************************************************************
MOST IMMEDIATE
No M/07/e-Tendering/01/NIC/C&T/2011
Government of
Department of Commerce (Supply
Division)
Directorate General of Supplies & Disposals
New Delhi-110 001
To, Dated: 3rd August 2011
All Vendors of DGS&D
Sub: Implementation of
e-Procurement in DGS&D.
DGS&D
with the assistance of NIC is developing necessary software for re-introduction
of e-Tendering module which had to be discontinued due to various reasons since
June, 2010. The new system for
e-Tendering being developed by NIC is likely to be made operational from
September, 2011. As the new system is
slightly different from the previous e-Tendering system, NIC is organizing a
training programme for suppliers who want to participate against DGS&D
Tenders in our Regional Supply offices at Chennai, Mumbai and Kolkata in
addition to Headquarters at
It
is requested that bidders / suppliers who are interested in participating
against DGS&D tenders may forward
the details (name, contact number and e-mail address) of their authorised
employees (maximum 2 Nos per vendor) by e-mail to reach Shri K V Ajith,
ADS(C&T-1) by email (e-mail Id: kvajith@dgsnd.gov.in ) latest by 12th August,
2011. The choice of venue for training may be
indicated in their request. (The venue for training shall be the four metro
cities of
The
Nodal Officers coordinating the training programme in our four offices are as
under:-
(i)
Headquarters,
Director(C&T-II)
Phone: 011 45738281
e-mail Id: spmadan@dgsnd.gov.in
(ii)
DS&D,
Mumbai - Shri A.K. Rai, Director (QA), Mumbai
Phone:022 22004170
e-mail Id akrai@dgsnd.gov.in
(iii)
DS&D,
Kolkata - Shri S. K.Gupta, Director of Supplies
Phone:033 22486945.
e-mail Id skgupta@dgsnd.gov.in
(iv)
DS&D,
Chennai - Shri S.R. Birua, Director of Supplies
Phone:044 28202818
e-mail Id: srbirua@dgsnd.gov.in
(Rajesh Gupta)
Director (C&T-1)
e-mail ID: rajeshgupta@dgsnd.gov.in
Tel: 011 – 23362890 / 45738 282
---------------------------------------------------------
No. Modification of NIC software/C&T/2010
Government of
Department of Commerce (Supply Division)
DIRECTORATE GENERAL OF SUPPLIES & DISPOSALS
(C&T
DIRECTORATE)
New Delhi-110001.
Dated:-07.06.2011
Sub:- Mandatorily online supply orders for cement
items – Regarding.
It
has been decided by the competent authority that all supply orders for cement
items shall mandatorily be issued online w.e.f. 15.06.2011.
2. All
concerned may kindly note the above changes in DGS&D e-Procurement module.
(Rajesh Gupta)
Director (C&T)
Copy to:-
- All Purchase
Directors at Hqrs. (AM/ES/HW/IT/ME/OC/PP/SC/ST/WL/ WMT)
- All Regional Purchase
Directors (Kolkata/Mumbai/Chennai)
- All Regional Quality
Assurance Directorates.
- Sr. Technical
Director (NIC).
- ADG(R)/ ADG(J)/ DDG
(RK)/DDG(S&D), Kolkata/DDG(S&D), Mumbai/ DDG(S&D), Chennai.
- ADG(QA)/DDG(QA)HQ/DDG(QA)
NZ
- All Regional DDGs
(Quality Assurance Wing (Delhi/Kolkata/Mumbai/ Chennai)
- Copy to PPS to
DG(S&D)
----------------------
No. Modification of NIC software/C&T/2010
Government of
Department of Commerce (Supply Division)
DIRECTORATE GENERAL OF SUPPLIES & DISPOSALS
(C&T
DIRECTORATE)
New Delhi-110001.
Dated:-06.06.2011
Sub:- Digitally signing of Registration
Certificate – Regarding.
It
has been decided by the competent authority that the Registration Certificates
issued by various DQA Offices of DGS&D shall mandatorily be digitally
signed w.e.f. 01.07.2011.
2. All
concerned may kindly note the above changes in DGS&D e-Procurement module.
(Rajesh Gupta)
Director (C&T)
Copy to:-
- All Purchase
Directors at Hqrs. (AM/ES/HW/IT/ME/OC/PP/SC/ST/WL/ WMT)
- All Regional Purchase
Directors (Kolkata/Mumbai/Chennai)
- All Regional Quality
Assurance Directorates.
- Sr. Technical
Director (NIC).
- ADG(R)/ ADG(J)/ DDG
(RK)/DDG(S&D), Kolkata/DDG(S&D), Mumbai/ DDG(S&D), Chennai.
- ADG(QA)/DDG(QA)HQ/DDG(QA)
NZ
- All Regional DDGs
(Quality Assurance Wing (Delhi/Kolkata/Mumbai/ Chennai)
- Copy to PPS to
DG(S&D)
-------------------------------------------------------------------------------------------------------
No. DSC/M-11015/1/2008/C&T
Government
of
Department of Commerce (Supply Division)
DIRECTORATE GENERAL OF SUPPLIES & DISPOSALS
(C&T DIRECTORATE)
DGS&D website: www.dgsnd.gov.in
Dated:-23.05.2011
Sub:- Non
appearance of digital signatures and hence mandatory ink signing the
contractual documents.
Kindly refer this office Circular No. M/13027/1/2007/C&T dated 01.12.2008 read with various amendments thereto last vide Circular No. M/13027/1/2007/C&T dated 01.05.2009 vide which digital signatures of online supply orders were made mandatory w.e.f. 01.06.2009.
2. Presently, due to some technical problems, digital signatures, at times, are not appearing on various forms and reports generated on DGS&D e-Procurement application although the reports show these documents as finalized.
3. Also, w.e.f. 04.04.2011, various Certifying Agencies have started issuing Digital Signatures based upon 2048 RSA bit size whereas PKI Component of DGS&D e-procurement application at present support only 1024 RSA bit size. Hence, all those, who have taken digital signatures based upon 2048 RSA bit key size cannot digitally sign on various reports and forms generated on DGS&D e-procurement application.
4. Both the above referred issues are being looked into by technical experts. It is expected that problem shall be resolved shortly.
5. It has been decided by competent authority that till the problems gets resolved and operations get stabilized, all stake holders shall mandatorily ink sign various contractual documents viz. Rate Contract, Supply Orders, Amendment letters and Inspection notes etc., after these are generated online on DGS&D e-procurement application, irrespective of the fact whether digital signatures appear on the documents or not, at least on Paying Authority copy, Inspection Agency , Vendors copy and Office copy. The above shall also apply to various reports and forms generated on DGS&D applications in the recent past, where digital signatures do not appear
Contd..2/-
No. DSC/M-11015/1/2008/C&T dated 23.05.2011
-2-
6. These instructions shall remain in force till further instructions from this office on the subject.
(Rajesh Gupta)
Director (C&T)
To
- All
Secretaries of the Ministries/Departments in the Government of
- All Financial
Advisers of the Ministries/Departments in the Govt of
- All Purchase & Quality Assurance Directorates at DGS&D Hqrs.
- All DGS&D Regional Purchase / QA offices & Sub Centres.
- All DDGs -Purchase & Quality Assurance including Regional Offices
- Chief Controller
of Account, Deptt of Commerce(SD),
- DCOA, Mumbai / Chennai / Kolkata
- Sr Technical Director, NIC, DGS&D.
- Director(IF) DGS&D
- PPS to DG(S&D)/ADG(S)/ADG(QA)
- Director(S), Department of Commerce(Supply
Divn), Udyog Bhawan, New Delhi-110001 – for information.
----------------------------------------------------------------------------------------
No. NIC e-Procurement module/DGS&D/2010/C&T
Government
of
Department of Commerce (Supply Division)
DIRECTORATE GENERAL OF SUPPLIES & DISPOSALS
(C&T DIRECTORATE)
New Delhi-110001.
DGS&D website: www.dgsnd.gov.in
Dated:-23.05.2011
Sub:- Resolution
of difficulties faced by various stake holders in using e-Procurement
application and its reference to C&T, Directorate.
References are being received from various stake holders, including base level officers from Purchase and Inspection Wing, wherein they project problems, being faced by them in using e-Procurement application. It has been noted that some of the problems projected to C&T Dte are primarily due of lack of knowhow of usage of the application. It is considered that reference of these problems to C&T Dte only delays the process in unproductive correspondences.
Accordingly, it has been decided by competent authority that all the problems being faced in supply and inspection module by various stake holders, shall be first brought to the notice of and resolved at the level of concerned Director(S)/Director (QA). Only if the problem is not resolved at the level of Director concerned, these shall be projected to C&T Directorate by concerned Director.
(Rajesh Gupta)
Director (C&T)
To
- All Purchase & Quality Assurance Directorates at DGS&D Hqrs.
- All DGS&D Regional Purchase / QA offices & Sub Centres.
- All DDGs -Purchase & Quality Assurance including Regional Offices
- Sr Technical Director, NIC, DGS&D.
- PPS to DG(S&D)/ADG(S)/ADG(QA)
---------------------------------------------------------------------------------------------------------------------------------------
No. M/12015/1/03/C&T/Pt
DIRECTORATE GENERAL OF
SUPPLIES & DISPOSALS
(C&T DIRECTORATE)
Dated: 02-12-2009
CIRCULAR
Sub: Implementation
of e-Procurement platform of DGS&D.
As per existing instructions all suppliers of IT, ES and HW
Directorates of this office are required to file their bills for claiming
payment for supplies made against supply orders received on line by them
by filing e-bills online through the web site of www.dgsnd.gov.in link vendors page w.e.f.
01-05-2009/01-06-2009. It has now been decided that all suppliers of above
three directorates shall submit their e-bills duly digitally signed w.e.f. 15
December 2009. The suppliers
after filing their e-bills digitally signed through the system shall take a
final print out of the bill generated and submit the same to concerned paying
authority duly ink signed along with ink signed CRC / Dispatch particulars as
applicable. It has also been decided that it will be mandatory for the
suppliers to submit dispatch details duly digitally signed along with their
e-bills w.e.f.01 January 2010.
This issues with the approval of DG(S&D).
(R. Radhakrishnan)
Director (C&T)
To
CCA, DOC(SD),
DCOA, DOS(SD), Kolkata /
Mumbai / Chennai
DS(IT),DS(ES)and DS(HW) –with
the request to issue necessary instructions to the suppliers of respective
directorate.
Copy for information to
:
All Purchase Directorates at DGS&D Hqrs. and Regional Offices
All DDGs -Purchase & Quality Assurance including Regional Offices
Technical Director, NIC, DGS&D.
Dir (IF), DGS&D
PPS to DG(S&D)/ADG(S)/ADG(QA)
Dy. Secretary(IM), Department of Commerce(Supply Divn), Udyog Bhawan, New Delhi-110001
No.M-13027/1/2009/C&T
DIRECTORATE GENERAL OF
SUPPLIES & DISPOSALS
(C&T DIRECTORATE)
Dated: 27-11-2009
CIRCULAR
Sub: Implementation
of e-Procurement platform of DGS&D.
Reference is
invited to this office Circular No.M-13027/1/2009/C&T dated 04-11-2009 on
the above subject. It has been decided with the approval of Competent Authority
to exempt RC holders from making mandatory e-I/Call against Rate Contracts
where Pre-Inspected Stock (PIS) holding facility/provision is available. This
exemption is available only upto 31-12-2009 i.e. from 01-01-2010 it will be
mandatory to make e-I/calls for PIS also.
(R. Radhakrishnan)
Director (C&T)
To
All Quality Assurance
Officers
CCA, DOC(SD),
DCOA, DOS(SD), Kolkata /
Mumbai / Chennai
Copy to File No. M-12014/02/C&T/2007
Copy for information to
:
All Purchase Directorates at DGS&D Hqrs. and Regional Offices
All DDGs -Purchase & Quality Assurance including Regional Offices
Technical Director, NIC, DGS&D.
Deputy Secretary (IF), DGS&D
PPS to DG(S&D)/ADG(S)/ADG(QA)
By Speed Post
No.M-13027/1/2009/C&T
DIRECTORATE GENERAL OF
SUPPLIES & DISPOSALS
(C&T DIRECTORATE)
Dated: 04-11-2009
CIRCULAR
Sub: Implementation
of e-Procurement platform of DGS&D.
It has been decided that w.e.f. 15th November, 2009, it will be mandatory for all
Suppliers holding DGS&D Rate Contracts to make online inspection calls duly
digitally signed while offering stores for inspection. QA officers of DGS&D
will not entertain any inspection calls other than online inspection calls from
the above date.
It has also been decided that QA officers of DGS&D will issue
only online Inspection Notes (e-I/Notes) duly digitally signed against
inspection calls made online by the suppliers.
This issues with the approval of DG(S&D).
(R. Radhakrishnan)
Director (C&T)
To
All Quality Assurance
Officers
CCA, DOC(SD),
DCOA, DOS(SD), Kolkata /
Mumbai / Chennai
Copy to File No. M-12014/02/C&T/2007
Copy for information to
:
All
Purchase Directorates at DGS&D Hqrs. and Regional Offices
All DDGs -Purchase & Quality Assurance including Regional Offices
Technical Director, NIC, DGS&D.
Deputy Secretary (IF), DGS&D
PPS to DG(S&D)/ADG(S)/ADG(QA)
Dy. Secretary(P), Department of Commerce(Supply Divn), Udyog Bhawan, New Delhi-110001
DS / IT- DTE
Government
of
Directorate
General of Supplies and Disposals
New
Delhi-110001
To
Dated:
12.05.2009
The RC holders of IT Dte as per list
attached
Subject : Notice Cum Invitation For all R/C
holding firms of IT Directorate,
DGS&D,
Dear Sir,
DG(S&D), shall hold a meeting
at 03:00 PM on 18.05.2009 at
Conference Hall, 2nd Floor, DGS&D,
All R/C holding firms of I.T. Directorate as per list attached are requested to depute their accredited representative to attend the aforesaid meeting.
( G.P.SINGH )
Asstt. Director of Supplies
For Director General of Supplies and Disposals
Copy to
- PPS to DG(S&D), DGS&D,
- PS to ADG (G), DGS&D,
- PS to DDG®, DGS&D,
- Director ( C&T) DGS&D,
- Tech. Director (NIC), DGS&D,
- M/s. HCL : for placing this notice cum invitation on web site.
( G.P.SINGH )
Asstt. Director of Supplies
For Director General of Supplies and Disposals
List of firm’s
representative to allowed the meeting at 03:00 PM on 18.05.2009
Sr. No. Name of the Firm
1.
M/s.
Multi Technolo Services
2.
M/s.
Motorola India Private Ltd.
3.
M/s.
Adino Telecom Ltd.
4.
M/s.Landmark
Infonet Pvt. Ltd
5.
M/s.Progressive
Infotech Private Ltd.
6.
M/s.IBM
India Pvt. Ltd.
7.
M/s.HCL
Infosystems Ltd.
8.
M/s.Acer
9.
M/s.
Wipro Ltd.
10.
M/s.Agmatel
India Pvt. Ltd.
11.
M/s.
Numeric Power Systems Ltd.
12.
M/s.
Luminus
13.
M/s.
Uniline Energy System Pvt. Ltd.
14.
M/s.
Sony India Pvt. Ltd.
15.
M/s
Sharp Business Systems (I) Ltd.
16.
M/s.
Globus Infocom Ltd.
17.
M/s.Accord
Communications Ltd.
18.
M/s.
BPL Telecom Pvt. Ltd.
19.
M/s.
Intellicon Private Ltd.
20.
M/s.
Xerox India Ltd.
21.
M/s.
Canon
22.
M/s.
Ricoh India Ltd.
23.
M/s.
Lenovo India Pvt. Ltd.
24.
M/s.
Synergy Measurement Tech. Pvt. Ltd.
25.
M/s.
Hewlett Packard
26.
M/s.
Coral Telecom Ltd.
27.
M/s.
Axis Powertronics Pvt. Ltd.
28.
M/s.
Elegant Electronics Pvt. Ltd.
29.
M/s.
International Electronics & Communication Systems Pvt. Ltd.
30.
M/s.
PAN Intellecom Ltd.
No. M/12015/1/03/C&T/Pt
DIRECTORATE GENERAL OF
SUPPLIES & DISPOSALS
(C&T DIRECTORATE)
Dated: 28-04-2009
CIRCULAR
Sub: Implementation
of e-Procurement platform of DGS&D.
It has been decided that w.e.f. 01 May 2009, all suppliers of IT Directorate shall file their bills for claiming payment for supplies made against supply orders received on line by them against DGS&D Rate Contracts by filing e-bills online through the web site of www.dgsnd.gov.in link vendors page. The suppliers after filing their e-bill through the system shall take a final print out of the bill generated and submit the same to concerned paying authority duly ink signed along with ink signed CRC / Despatch particulars as applicable. The paying authority is advised to ensure that payments to the suppliers are released only against submission of ink signed system generated e-bills by the suppliers from the above date. Similar procedure shall be applicable to suppliers of ES and HW Directorates w.e.f.01-06-2009.
This issues with the approval of DG(S&D).
(R. Radhakrishnan)
Director (C&T)
To
CCA, DOC(SD),
DCOA, DOS(SD), Kolkata /
Mumbai / Chennai
DS(IT),DS(ES)and DS(HW)
–with the request to issue necessary instructions to the suppliers of
respective directorate.
Copy for information to
:
All Purchase Directorates at DGS&D Hqrs. and Regional Offices
All DDGs -Purchase & Quality Assurance including Regional Offices
Technical Director, NIC, DGS&D.
Deputy Secretary (IF), DGS&D
PPS to DG(S&D)/ADG(S)/ADG(QA)
Dy. Secretary(P), Department of Commerce(Supply Divn), Udyog Bhawan, New Delhi-110001
No. M-12014/03/C&T/2009/Pt
GOVERNMENT OF INDIA
MINISTRY OF COMMERCE
DGS&D,
C&T DIRECTORATE
ROOM No. 251, JEEVAN TARA BUILDING,
PARLIAMENT STREET, NEW DELHI- 11 000 1.
Ph:
011- 2334 9186, 2336 2890; Fax: 011- 2336 2890.
Website: www.dgsnd.gov.in
Dated:
27th February, 2009
To
M/s………………………………
…………………………………..
…………………………………..
Sub:
Issue of User ID/Password to registered suppliers of DGS&D.
Dear Sir,
You may be aware that DGS&D has started online transactions for its activities like tender notice, tender enquiry, amendments, award of rate contracts, inspection call and inspection certificates, billing payments etc. To further enlarge scope of online transactions, the suppliers will be required to fill inspection call and the dispatch details, online bills for online payments etc. For this purpose, suppliers are required to obtain User ID/Password from this office. The detailed instructions in this regard are available in DGS&D website www.dgsnd.gov.in under the link "Vendors’ page".
Class-3 digital signatures from ANY one of the licensed certifying agencies, listed on website www.cca.gov.in are necessary for transacting business through DGS&D website which will also operate in e-Tendering platform of DGS&D presently being managed by M/s C1 India Pvt. Ltd.
It may please be noted that for transacting all business through DGS&D e-Procurement platform, User ID and Password issued by this office is mandatory w.e.f. 1st May, 2009. In your own interest, it is, therefore, requested that necessary application along with the requisite documents may please be submitted to this office at the earliest for obtaining User ID and Password.
Your co-operation is solicited in the matter.
Yours faithfully,
(R. Radhakrishnan)
Director (C&T)
________________________________________________________________________________________________________________________
Directorate
General of Supplies & Disposals
(Planning
and Co-ordination Directorate)
New
Delhi-110 001
Circular No.6 dated
05-09-2008
Sub: Online
placement of Supply Orders by Direct Demanding Officer.
It has been decided with the approval of
D.G.(S&D) that w.e.f. 01-10-2008 in respect of R/Cs placed On-line, supply order
which has not been placed on-line (manual supply order) would not be
taken into cognizance by the DGS&D, CCA and other agencies and the
DGS&D’s QA Wing would not do any inspection of those supplies, which are
offered for inspection based on such manual supply orders.
2. To implement the above said decision, it has
been decided to incorporate following clause through amendment in all existing
online R/Cs by all Directors of Purchase at Headquarters and Regions:-
“With effect from First October Two thousand
eight (01-10-2008), all Supply Order(s) against the Rate Contract must be placed by Direct
Demanding Officer(s) on on-line through D.G.S.&.D web site (www.dgsnd.gov.in) (indentor’s page)
only. Supply order (s) in any other form
placed on or after 01-10-2008 shall not be valid and shall not be acted upon by
the contractor or any other concerned agencies.
DDO shall download the Supply Order and send
an ink signed copy to the concerned paying authority specified in the Rate
Contract through Registered / Speed post immediately after on-line placement of
Supply Order(s)”.
3. The instructions would not be applicable in case of rate
contracts for item for which e-modules are under preparation viz. Primary Oil, Industrial
Gases, B.Twill Bags, Cement and spares and where on line R/Cs are not
available.
4. DDOs have been advised to place on-line supply orders vide
C&T letter No.M-12014/02/2007/C&T
dated 22-08-2008 (Copy enclosed). The same is also available on
DGS&D Web-site (www.dgsnd.gov.in)
Indentor’s page.
5. All QA Officers of DGS&D are advised
that w.e.f. 1st October,2008 they would not do any inspection of
those supplies which are offered for inspection based on manual supply orders
placed against on-line R/Cs..
6. All the Purchase and QA Officers are requested to note the above instructions
for strict compliance.
(A.K.Jain)
Director (P&C)
No. M-12014/02/2007/C&T
Government of India
Department of Commerce (Supply Division)
DIRECTORATE GENERAL OF SUPPLIES & DISPOSALS
(C&T DIRECTORATE)
Jeevan Tara Building, Parliament Street,
New Delhi-110001.
DGS&D website: www.dgsnd.gov.in
Dated: 22 -08-2008
Subject: Online placement of Supply Orders against DGS&D Rate Contracts by DDOs– reg.
Reference: (i) Min. of
Finance, Deptt of Expenditure circular No. 8(5)/E.II(A)/ 2006 dated 10th
Jan, 2007 & (ii) DGS&D Circular No. M-12014/02/C&T/2007 dated 16th
March, 2007 and 10th May, 2007.
Please
refer to Ministry of Finance, Department of Expenditure circular No.
8(5)/E.II(A)/ 2006 dated 10th Jan, 2007 wherein it has been decided
that online placement of supply orders by DDOs
against the DGS&D Rate Contracts would become mandatory w.e.f. 1st
of April, 2007. DGS&D have made all necessary
arrangements with reference to DGS&D circular No. M-12014/02/C&T/2007
dated 16th March, 2007 and 10th May, 2007. These letters are available on DGS&D
website under the link ‘Indentors Page’.
2. It has
been decided by DGS&D that w.e.f. 1st October, 2008, only
supply orders placed online against DGS&D Rate
Contracts shall be entertained.
Accordingly any supply order placed manually will not be accepted. However, this will not be applicable in case
of rate contracts for items for which e-modules are under preparation viz.
Primary Oil, Industrial Gases, B.Twill Bags, Cement and Spares. DDOS shall
download the supply order and send an ink signed copy to the concerned paying
authority specified in the Rate Contract
through Registered/Speed post immediately after on-line placement of
Supply order(s)
3. In
view of above, all the DDOs are advised to place online Supply Orders against the DGS&D Rate Contracts.
(D.K. SINGH)
DIRECTOR (C&T)
To
- All Secretaries of the
Ministries/Departments in the Government of
- All Financial Advisers
of the Ministries/Departments in the Government of
Copy to:
- All Purchase &
Quality Assurance Directorates at DGS&D Hqrs.
- All DGS&D Regional
Purchase / QA offices & Sub Centres.
- All DDGs -Purchase
& Quality Assurance including Regional Offices
- Chief Controller of
Account, Deptt of Commerce(SD),
- DCOA, Mumbai / Chennai
/ Kolkata
- Technical Director,
NIC, DGS&D.
- Director(IF) DGS&D
- PPS to
DG(S&D)/ADG(S)/ADG(QA)
- Mrs. Indira
Murthi, Dy. Secretary, Department
of Commerce(Supply Divn), Udyog Bhawan, New Delhi-110001 – for
information.
29-05-2008
Sub:- Compulsory filing of
online bills against DGS&D Rate
Contracts from 1st October, 2008.
Directorate General of Supplies & Disposals (DGS&D), a Central Purchase Organisation of Government of India, concludes rate contracts for common user goods required by different Government entities and provides a spectrum of services in procurement management. DGS&D has developed e-Procurement solution to perform online functions relating to purchase, tendering, inspection/Quality Assurance, post-contract activities and payments.
2. With effect from 1st October, 2008, it would be compulsory for suppliers holding Rate Contracts of Information Technology, Electrical Stores and Hardware Directorates of DGS&D, New Delhi, to submit the bills online and accordingly payment would also be made online. E-payment would be progressively made compulsory in other Directorates as well. However, with immediate effect, priority would be given to bills submitted online.
3. Arrangements have been made for free of cost walk-in training to the suppliers on submission of e-Bills on every Wednesday and Friday for two (2) hours from 10.30 a.m. to 12.30 p.m. in the Institute of Supply & Quality Management (ISQM hall), 3rd floor, DGS&D, Jeevan Tara Building, 5, Sansad Marg, New Delhi-110 001. All suppliers are advised to attend the training.
4. DGS&D is also imparting training to indenting Central Government Departments (DDOs) for placement of online Supply Orders in ISQM Hall, 3rd floor, DGS&D, Jeevan Tara Building, 5, Sansad Marg, New Delhi from 10.30 a.m. to 12.30 p.m. on Tuesday and Thursday. The training schedule is available on DGS&D website www.dgsnd.gov.in under the link ‘DDOs Training Schedule’.
(D.K. SINGH)
DIRECTOR (C&T)
- Its REGISTRATION
is held in high esteem by all Govt. Department/Agencies
- Award of rate contract
lends respectability & image enhancement.
- Marketing effort
requires is nominal.
- Consistent &
uniform purchase policies & procedures.
- Availability of
technical guidance for upgrading manufacturing processes & for
building product quality.
- Uniform Quality
Assurance techniques lead to standardization.
- Registered suppliers
are given prior intimation about tenders.
- Registered firms
granted exemption from earnest money/security deposit.
- Tender enquiries are
supplied free of cost to small-scale units.
- Issue of advanced
tender notices to concerned registered firms.
BENEFITS OF DGS&D WEBSITE & COMPUTERIZATION TO
VENDORS
- Facilities of Online
registration Application through web is possible
- Blank tour guidelines
to vendors how to fill the forms
- Facilities to view the
status of the registration applications online
- Registration period has
been reduced from 90 days to 30 days. Further reduction time is
envisaged with computerised
activities.
- Viewing the DGS&D
registered vendors profile and their products
- Down loading of various
DGS&D manual and forms
- Down loading of various
products specifications and test report formats
- Down loading of tender
documents
- Participating through
DGS&D e-procurement for transparency and cost effective
- Facilities for
indentors for online supply orders and sending email to suppliers
- Facilities for data
entry of supply orders received from the indentor instead of sending
messengers all the way to DGS&D offices
- Facilities for online
inspection calls sitting at their premises
- Facilities to view the
status of inspection call
- Facilities for online
generation of Inspection Notes
- Generation of RC wise
Drawl reports through system
- Facilities for online
intimation to consignee about the despatch particulars and sending email
to consignee
- Missing of 2,5 copies
INotes and delay of payment will be reduced with online INotes
- Facilities for payment
directly on the bank accounts of
the suppliers
- Standardization and
simplification of various purchase, inspection process are being
done with computerised activity
- Checks and control
measures are being improved for controlling
the lapses and loop holes.
DGS&D has launched its website http://www.dgsnd.gov.in
with the following services:
Registration
Supply Orders Entry
Online Inspection Call
Store Dispatch Details Entry
Suggestions
REQUIREMENTS AND EXPECTATION FROM VENDORS
The user’s machine should have adobe reader version 6.0
It is preferable to load j-initiator with certificates and
jar files in the user’s system. These files can also be down loaded from the
icon Web-support files of DGS&D Site.
OBTAINING
DIGITAL CERTIFICATES FOR SECURE TRANSACTION
In order to avail these facilities the users have to obtain
Class III digital certificates from any leading Certifying
Authorities such as MTNL, TCS, Safe script, GNFC,e-Mudhra as per IT Act
2000 as indicated below.
Whenever the users in need of help they can contact the
nearest offices as per addresses column of DGS&D site. They can also
contact the following officials namely Director (Computerization and Training)
Tele No 23362890 or Additional Director General (Quality Assurance) Tele No
23742225 for any help.
Procedures for
viewing and downloading Rate Contract Documents
Click the Rate Contract Document on the menu items
Select
the stores from the list for which Rate Contract to be viewed
Select
the Suppliers from the list for which Rate Contract to be viewed
Press
the button “Proceed” and select the items for view of RC
After
viewing click the print icon for printing the viewed documents.
The
documents can also be saved as a separate document.
The Registration Documents are being obtained for the
purpose of initiating the registration process and however the original
documents can be submitted to the Directorate or to the officer at the time of
visit. If any deficient documents are noticed a system generated memo will be
issued to the firm and the case can be processed only on receipt of the
complete documents.
View
the blank tour form to know how to feed the documents
The
compulsory fields are given with * mark
Select the type of vendor from the list
Select the QA Directorate. This will indicate the
jurisdiction of the Directorate. If the vendor wants to change the directorate,
the same can be done at this stage.
Enter the various fields such as Addresses, fee details,
commercial details, works details including multiple works and store details
and finally save the button.
The system generated Acknowledgement number can be noted by
the users to know the status of the Registration application form.
Online Status of
the application form
Click the Status of Application from the submenu
Enter the Acknowledgement Number already noted by the users
After submission the status will be shown as a message
Procedures for
Searching the Vendor’s Profile.
Enter first three characters of the Vendor from the list
for which Registration Details of DGS&D registered firms to be viewed
Select the Supplier, works and items on the multiple
screens for minor items details
Enter first three characters of the items from the list for
which Registration Details of DGS&D registered firms to be viewed
Select the items, suppliers, works and work-wise items on
the multiple screens for minor items details
After
viewing, click the print icon for printing the viewed documents.
The
documents can also be saved as a separate document.
Procedures for
Supply Order Entry
This procedure is given to suppliers in line with the manual
system of furnishing the certified copy of supply orders being furnished by the
suppliers. Whenever such supply orders are received the same are verified by
the officers of QA directorates of DGS&D and a letter is generated to the
users for confirmation of the supply orders. If no replies are received from
the indentors then the inspection process continues and a note is affixed in
the INotes for PAO to verify the original order before release of the payment.
Click
the Help and select the item entry
The Help Demo provided under the item entry will tour the
users how to feed the items in the supply orders
After this demo click the Help and select consignee
allocation
A similar Help Demo will tour the users how to feed the
consignee allocations in the supply orders
After learning from the help demo the users can feed the
supply orders directly.
The users can note down the system generated
Acknowledgement number to know the
status of the supply order.
A button
to view the Supply order in DGS&D 131 form has been provided.
After viewing the Supply order the same can be printed by
pressing the printer icon.
If supplier is interested in sending email then email
address of the indentor has to be typed and the button mail to indentor has to
be pressed. After successful run message the OK button has to be pressed.
Procedures for Online Inspection call against Supply Orders
The Online inspection calls can be done only to the supply orders
registered at a particular QA Directorates.
Click the QA office
Select the major stores
Select the Supplier
Select the Rate contract
Select the Supply order from the list
All the Supply order details will be populated from the
supply order module
The users have to enter the quantities being offered.
All the other entries as required in the screen have to be
fed and finally save the details.
After saving you will get a system generated Icall
reference number to know the status
Procedure for
Despatch Details Entry of Stores
The Stores Despatch Details Entry is required for online
payment system being launched by DGS&D. Therefore all the users are
requested to obtain digital certificates and avail the online services provided
by DGS&D.
Click the QA office
Click the QA officer
Select the INote no
The users can view the Supply Order, Inspection note on
this screen
All the supply order details will be populated from the
supply order module
The users have to enter the quantities being despatched
item wise
All the other commercial data entries as required in the
screen have to be fed and finally save the details.
If user is interested in sending email then email address
of the consignee has to be typed and the button mail to consignee has to be
pressed. After successful run message the OK button has to be pressed.
Procedures for
Suggestions for bringing new items on Rate Contract
Click the Application for new items from the submenu
Indicate whether you are a vendor or indentor and complete
address
Indicate the Item and brief specification
Indicate the major user’s name
Indicate the approximate annual Drawl and fill up all other
entries
After saving you will get an acknowledgement number to know
the status
In order to know the status click the status of application
and the status of the application will be shown whether pending or processed
Disclaimer –
This Supply Order has been placed based on data generated after placement of
the Rate Contract issued under the signature of authorized signatory. In case
of any variation or discrepancy in rates and terms and conditions etc. in this
Supply Order and the Rate Contract issued by the Dte. to the supplier, the
rates and terms and conditions of the Rate Contracts issued by the Dte. to the
supplier shall prevail.